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Type:
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Consent
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Status:
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Agenda Ready
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On agenda:
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4/10/2025
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Final action:
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Title:
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Authorize negotiation and execution of agreements with four agencies to provide HIV-related primary care, medications, and critical support services to people living with HIV, for initial 18-month terms ending on September 30, 2026, for a combined amount not to exceed $844,013, each with four additional 12-month extension options each for a combined amount not to exceed $562,677, as follows: ASHwell in an amount not to exceed $130,000 for the initial term, and $86,667 for each extension option for a total contract amount not to exceed $476,668, AIDS Services of Austin d/b/a Vivent Health in an amount no to exceed $326,797 for the initial term, and $217,865 for each extension option for a total contract amount not to exceed $1,198,257, Austin Travis County Mental Health & Mental Retardation Center d/b/a Integral Care in an amount no to exceed $235,000 for the initial term, and $156,667 for each extension option for a total contract amount not to exceed $861,668, and Project Transitions ...
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Posting Language
Title
Authorize negotiation and execution of agreements with four agencies to provide HIV-related primary care, medications, and critical support services to people living with HIV, for initial 18-month terms ending on September 30, 2026, for a combined amount not to exceed $844,013, each with four additional 12-month extension options each for a combined amount not to exceed $562,677, as follows: ASHwell in an amount not to exceed $130,000 for the initial term, and $86,667 for each extension option for a total contract amount not to exceed $476,668, AIDS Services of Austin d/b/a Vivent Health in an amount no to exceed $326,797 for the initial term, and $217,865 for each extension option for a total contract amount not to exceed $1,198,257, Austin Travis County Mental Health & Mental Retardation Center d/b/a Integral Care in an amount no to exceed $235,000 for the initial term, and $156,667 for each extension option for a total contract amount not to exceed $861,668, and Project Transitions in an amount not to exceed $152,216 for the initial term, and $101,478 for each extension option for a total contract amount not to exceed $558,128, for a total aggregate amount between the agreements not to exceed $3,094,721. Funding: $281,336 is available in the Austin Public Health Department’s Operating Budget. Funding for the remaining years of the agreements is contingent upon available funding in future budgets.
De
Lead Department
Austin Public Health
Fiscal Note
Funding in the amount of $281,336 is available in the Fiscal Year 2024- 2025 Austin Public Health Department’s Operating Budget. Funding for the remaining years of the agreements is contingent upon available funding in future budgets.
For More Information:
Adrienne Sturrup, Director, 512-972-5167; Laura LaFuente, Assistant Director, 512-972-5077; 512-972-5044; Juanita Jackson, Business Process Consultant, 512-972-6163.
Additional Backup Information:
This action will authorize the negotiation and execution of four new social services agreements with four agencies to ensure access to primary medical care and critical support services necessary to maintain individuals in the system of HIV-care. These agreements were awarded via Request for Proposals (RFP) SSAU-2024-004 Ryan White Part A, Minority AIDS Initiative, and General Funds. The RFP was released on November 6, 2024, and proposals were due on December 6, 2024. Optional pre-bid meetings took place on November 12, 2024, and November 13, 2024.
Austin Public Health sent solicitations to over 800 vendors and received four proposals, all of which are recommended for award. The RFP evaluation process set criteria for uniform review of all applications by a separate and independent panel. An evaluation panel comprised of individuals with education and expertise in the given issue area rated each application. Evaluators agreed on the strengths and weaknesses of each application, and each application received a resultant score based on this process. The criteria for evaluation included the following: fiscal and administrative capacity, experience, and cultural competence and racial equity, program design and performance metrics, data-informed program management, and cost effectiveness.
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Agency Name |
Award Amount |
Not to Exceed Amount |
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ASHwell |
$130,000 |
$476,668 |
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AIDS Services of Austin d/b/a Vivent |
$326,797 |
$1,198,257 |
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Austin Travis County Mental Health & Mental Retardation Center, d/b/a Integral Care |
$235,000 |
$861,668 |
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Project Transitions |
$152,216 |
$558,128 |
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Total |
$844,013 |
$3,094,721 |
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