Posting Language
Title
Authorize three contracts for on-call planning services to assist in defining and enabling projects, resolving conflicts, and aligning project scopes to support coordinated, timely delivery for Austin Aviation with RS&H, Inc., Ricondo & Assoc Inc., and Arup US, Inc., each for an initial term of three years with up to two 1-year extension options in amounts not to exceed $10,100,000. Funding: $2,100,000 is available in Austin Aviation’s Operating and Capital Budgets. Funding for the remaining contract term is contingent upon available funding in future budgets.
Body
Lead Department
Austin Financial Services.
Client Department(s)
Austin Aviation.
Fiscal Note
Funding in the amount of $2,100,000 is available in the Fiscal Year 2025-2026 Operating and Capital Budgets of Austin Aviation.
Funding for the remaining contract term is contingent upon available funding in future budgets.
Procurement Language:
Austin Financial Services issued a Request for Proposals RFP 8100 SAR3011 for these services. The solicitation was published on April 28, 2025, and closed on May 29, 2025. Of the six offers received, the proposals submitted by the recommended contractors represented best value to the City based on the solicitation’s evaluation criteria. A complete solicitation package, including a log of offers received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=142565.
MBE/WBE:
This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. However, the recommended contractors identified subcontracting opportunities.
For More Information:
Direct questions regarding this Recommendation for Council Action to Austin Financial Services - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation.
Council Committee, Boards and Commission Action:
October 8, 2025 - Recommended by the Airport Advisory Commission on an 8-0-0-3 vote with Commissioners Brock, Madole, and Turrieta absent.
Additional Backup Information:
The contracts will provide on-call planning services to support implementation of the Airport Master Plan and Austin Aviation’s expansion program, the Airport Expansion Development Program (AEDP). Ongoing airport growth also requires planning support beyond the current program, including development of a perpetual Capital Improvement Program and longer-range initiatives that anticipate future infrastructure needs. This approach aligns with the planning philosophy at large-hub airports, which prioritize flexibility, proactive analysis, and readiness to adapt to changing demands.
The recommended contractors will assist in defining and enabling projects, resolving conflicts, and aligning project scopes to support coordinated, timely delivery. Services may include, but will not be limited to, Federal Aviation Administration Airport Layout Plan updates, aviation forecasting, feasibility studies, airspace studies, airport land use mapping, terminal, airfield, and landside planning; infrastructure and utility coordination; project phasing; cost estimating; and capital programming.
These contracts will replace a contract which expires December 18, 2025. Two of the three recommended contractors are the current providers for these services. Selection was based on qualifications, project team experience, planning strategy, pricing, and local/small business participation.
Without this contract, Austin Aviation will lack critical technical support to plan, prioritize, and coordinate major expansion activities and future airport development.
|
Contract Details: |
|
|
|
Contract Term |
Length of Term |
Contract Authorization |
|
Initial Term |
3 years |
$6,100,000 |
|
Optional Extension 1 |
1 year |
$2,000,000 |
|
Optional Extension 2 |
1 year |
$2,000,000 |
|
Total |
5 years |
$10,100,000 |
Note: Contract Authorization amounts are based on the City’s estimated annual usage.