Posting Language
Title
Authorize a contract for uninterruptible power supply and related hardware and services for all City departments with CDW LLC d/b/a Sirius Computer Solutions, LLC, CDW Government for an initial term of three years with up to two one-year extension options in an amount not to exceed $4,300,000. Funding: $355,000 is available in the Fiscal Year 2026-2027 Operating Budget of Austin Technology Services. $720,000 is available in the Fiscal Year 2026-2027 Operating Budgets of various City departments. Funding for the remaining contract term is contingent upon available funding in future budgets.
Body
Lead Department
Austin Financial Services.
Client Department(s)
All City Departments.
Fiscal Note
Funding in the amount of $355,000 is available in the Fiscal Year 2026-2027 Operating Budget of Austin Technology Services.
Funding in the amount of $720,000 is available in the Fiscal Year 2026-2027 Operating Budgets of various City departments.
Funding for the remaining contract term is contingent upon available funding in future budgets.
Procurement Language:
Multiple cooperative purchase programs were reviewed for these services. Austin Financial Services has determined this contractor best meets the needs of the departments to provide the services required at the best value for the City.
MBE/WBE:
Cooperative Agreement contracts are exempt from the City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program); therefore, no subcontracting goals were established.
For More Information:
Direct questions regarding this Recommendation for Council Action to Austin Financial Services - Central Procurement at: FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500.
Additional Backup Information:
The contract will provide uninterruptible power supplies, regular inspection, preventative, and remedial maintenance of uninterruptible power supply systems citywide. An uninterruptible power supply is an electrical system that provides power to computers, data centers, or telecommunications equipment in the event that main power fails or is interrupted. The uninterruptible power supplies provide electrical power for a brief time until another power source can be brought online.
This contract replaces an existing contract which expires on November 29, 2026. The requested authorization amount was determined using department estimates based on historical spend and anticipated future usage. The recommended contractor is not the current provider for these services.
Cooperative associations, themselves or using a lead government, competitively solicit and award contracts that are eligible for use by other qualified state and local governments. Due to their substantial volumes, larger than any one government could achieve independently, cooperative contracts routinely include superior terms, conditions, and pricing. Use of cooperative contracts also results in lower administrative costs and time savings.
If the contract is not approved, City systems will be at risk of failure or interruption without alternate power supply to maintain service.
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Contract Details: |
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Contract Term |
Length of Term |
Contract Authorization |
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Initial Term |
3 years |
$2,860,000 |
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Optional Extension 1 |
1 year |
$695,000 |
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Optional Extension 2 |
1 year |
$745,000 |
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Total |
5 years |
$4,300,000 |
Note: Contract authorization amounts are based on the City’s estimated annual usage and may be more or less in the initial term and in each exercised optional extension; however, the total contract amount will not exceed $4,300,000.