Posting Language
Title
Authorize a contract for original equipment manufacturer parts and repair services for Vactor sewer cleaner vehicles for Austin Fleet Mobility Services with Kinloch Equipment & Supply, Inc., for an initial term of three years with up to two 1-year extension options in an amount not to exceed $1,250,000. Funding: $250,000 is available in the Operating Budget of Fleet Mobility Services Department. Funding for the remaining contract term is contingent upon available funding in future budgets.
Body
Lead Department
Austin Financial Services.
Client Department(s)
Austin Fleet Mobility Services.
Fiscal Note
Funding in the amount of $250,000 is available in the Fiscal Year 2025-2026 Operating Budget of Austin Fleet Mobility Services.
Funding for the remaining contract term is contingent upon available funding in future budgets.
Purchasing Language:
Multiple cooperative purchase programs were reviewed for these goods and services. Austin Financial Services and Austin Fleet Mobility Services have determined this contractor best meets the needs of the Fleet Mobility Services Department to provide these goods and services required by the City.
MBE/WBE:
This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the goods and services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established.
For More Information:
Direct questions regarding this Recommendation for Council Action to the Austin Financial Services - Central Procurement at: FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500.
Additional Backup Information:
The contract will provide original equipment manufacturer parts and repair services for the City’s fleet of Vactor sewer cleaners on an as-needed basis. The repair parts will be used by Fleet technicians for repairs and preventative maintenance at Fleet service centers. The repair services will supplement repairs performed by Fleet technicians based on the manufacturer’s recommended schedule.
The contract will replace a contract that expires September 30, 2025. The requested authorization amount was determined using departmental estimates based on historical spend and anticipated future usage. The recommended contractor is the current provider for these goods and services.
The Texas Association of School Boards, Inc. (BuyBoard) cooperative purchasing association recognized under Texas procurement statutes. Cooperative associations, themselves or using a lead government, competitively solicit and award contracts that are eligible for use by other qualified state and local governments. Due to their substantial volumes, larger than any one government could achieve independently, cooperative contracts routinely include superior terms, conditions, and pricing. Use of cooperative contracts also results in lower administrative costs and time savings.
A delay in contract approval could impact Austin Fleets Services’ ability to repair vehicles in a timely manner.
|
Contract Details: |
|
|
|
Contract Term |
Length of Term |
Contract Authorization |
|
Initial Term |
3 years |
$750,000 |
|
Optional Extension 1 |
1 year |
$250,000 |
|
Optional Extension 2 |
1 year |
$250,000 |
|
Total |
5 years |
$1,250,000 |
Note: Contract Authorization amounts are based on the City’s estimated annual usage.