Posting Language
Title
Authorize a contract for construction services for the Traffic and Pedestrian Signals Install & Modifications Indefinite Delivery/Indefinite Quantity contract for the Transportation and Public Works Department with EAR Telecommunications, LLC, in the amount of $4,000,000 for an initial term of one year with up to two one-year extensions, for a total contract amount not to exceed $12,000,000. Funding: $4,000,000 is available in the Capital Budget of the Transportation and Public Works Department, and funding for the extension options is contingent upon available funding in future budgets.
Body
Lead Department
Financial Services Department.
Managing Department
Transportation and Public Works Department.
Amount and Source of Funding
Funding is available in the Capital Budget of the Transportation and Public Works Department.
Funding for the extension options is contingent upon available funding in future budgets.
Purchasing Language:
The Financial Services Department issued an Invitation for Bids solicitation IFB 6100 CLMC1084 for these services. The solicitation was issued on March 31, 2025, and closed on May 8, 2025. Of the five offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=141661.
MBE/WBE:
This contract will be awarded in compliance with City Code Chapter 2-9A (Minority-Owned and Women-Owned Business Enterprise Procurement Program) through the achievements of Good Faith Efforts with 4.43% MBE and 0.00% WBE participation.
For More Information:
Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974- 2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation.
Additional Backup Information:
The Traffic and Pedestrian Signals Install and Modifications Indefinite Delivery/Indefinite Quantity (IDIQ) project consists of providing the labor, materials, equipment, tools, construction equipment, traffic control, and other services necessary for the proper installation of traffic and pedestrian signals or the maintenance of such infrastructure.
The contract is an IDIQ contract. It provides for an indefinite quantity of services for a fixed time, usually an initial term with extension options. They are commonly used when precise quantities of supplies or services, above a specified minimum, cannot be determined. IDIQ contracts help streamline the contract process and service delivery and allow the City the flexibility to add work as needs arise or change. As each project is defined, a specific work assignment will be given to the contractor who will complete the scope of work for the unit prices included in the contract. Work deadlines will be established for each work assignment.
This IDIQ contract includes engineered specifications for the timely maintenance and modification of identified existing traffic signals and pedestrian hybrid beacons.
The base bid was used to identify and determine the lowest responsive bidder and to determine contract unit prices for each bid item.
A delay in issuing this contract may affect the delivery of critical improvements.
This project will be located City wide in all Districts.