Posting Language
Title
Authorize a rotation list set of twelve contracts for engineering services for the 2025 Small Scale Water and Wastewater Pipeline Engineering Services Rotation List with Quiddity Engineering, LLC; Weston Solutions, Inc.; Kimley-Horn and Associates, Inc.; Tetra Tech, Inc.; DAVCAR, Inc., d/b/a DAVCAR Engineering Services; Riley Mountain Engineering, LLC; Martinez, Wright & Mendez, Inc., d/b/a MWM DesignGroup; AtkinsRealis, USA, Inc.; LJA Engineering, Inc.; BGE, Inc., d/b/a Brown & Gay Engineers, Inc.; Doucet & Associates, Inc.; and Halff Associates, Inc.; for total contract amount not to exceed $26,000,000, divided among the firms. Funding: $26,000,000 is available in the Capital Budget of Austin Water.
Body
Lead Department
Austin Financial Services.
Managing Department
Capital Delivery Services.
Amount and Source of Funding
Funding is available in the Capital Budget of Austin Water.
Procurement Language:
Austin Financial Services issued a Request for Qualifications solicitation RFQS 6100 CLMP382 for these services. The solicitation was issued on May 14, 2025, and closed on June 26, 2025. Of the 35 responses received, the recommended contractors submitted the best evaluated responses. A complete solicitation package, including a log of responses received, is available for viewing on the City’s website. This information can currently be found at <https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=142248>.
MBE / WBE:
These contracts will be awarded in compliance with City Code Chapter 2-9A (Minority-Owned and Women-Owned Business Enterprise Procurement Program) by meeting the goals with 9.18% MBE and 3.02% WBE participation.
For More Information:
Direct questions regarding this Recommendation for Council Action to Austin Financial Services - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation.
Council Committee, Boards and Commission Action:
October 15, 2025 - To be reviewed by the Water and Wastewater Commission.
Additional Backup Information:
As a standard business practice, the City routinely engages the services of professional engineering firms to perform analysis, design, and support services associated with construction or improvement of City capital assets. Rotation List contracting allows the City to always have a group of qualified consultants available to perform a specific type of recurring work in a timely manner to meet the project and operational needs of the City.
Prior to issuing, this solicitation was reviewed by the City’s Rotation List Advisory Committee, which is made up of staff from the Austin Financial Services, the Austin Small and Minority Business Resources, Austin Transportation and Public Works, and other user departments. The total authorization amount, the number of firms to be recommended for selection, and the authorization amount per firm were discussed and reviewed by the Committee. Austin Financial Services expects that user departments will require these services to meet current and future engineering needs.
The City currently has a Small Diameter Water and Wastewater Pipeline rotation list agreement with 13 firms to provide engineering services for Austin Water. The authority on the contract is expected to be depleted for the existing rotation list. As such, these projects will require external engineering services to properly plan, evaluate, design, and implement small water, wastewater, and reclaimed pipeline projects through the City.
The selected firms will provide planning, studies, feasibility engineering, preliminary engineering, design, construction, project delivery support, and other engineering services as necessary for any of the projects that are identified as part of the Austin Water Capital and Operation and Maintenance Budgets. Small scale pipeline projects under this rotation list will generally range in total project cost from $50,000 to $2,000,000.
A delay in establishing this rotation list would severely impact the timelines of future smaller-scaled water and wastewater pipeline projects, leaving no other timely alternatives for completion.
This request allows for the development of contracts with each of the 12 recommended firms until financial authorization is expended. Initial project assignments will be based on the firm’s final ranking as determined during the Request for Qualifications evaluation (highest to lowest), the maximum cumulative contracted amount in comparison to the estimated task budget for that firm, and the firm’s qualifications and availability of expertise at time of project need. Per firm authorizations may be increased or decreased, through the life of the contract, based on the needs of a particular assignment and will follow the established rotation list policies and procedures. If the City is unsuccessful in negotiating a satisfactory agreement with a recommended firm(s), if a selected firm ceases practice during the contract period, or if the City elects to terminate its agreement with one of the selected firms, the remaining assignments will be assigned to the remaining firm(s) for the duration of the contract period.