Posting Language
Title
Authorize a contract for a comprehensive efficiency study of City departments for Austin City Auditor’s Office with Public Works LLC, for an initial term of three years with up to two 1-year extension options in an amount not to exceed $5,230,000. Funding: $200,000 is available in the Fiscal Year 2025-2026 Operating Budget of the Office of the City Auditor. Funding for the contract term is contingent upon available funding in future budgets.
Body
Lead Department
Austin Financial Services.
Client Department(s)
Austin City Auditor’s Office.
Fiscal Note
$200,000 is available in the FY 2025-2026 Operating Budget of the Office of the City Auditor. Funding for the contract term is contingent upon available funding in future budgets.
Procurement Language:
Austin Financial Services issued a Request for Proposals solicitation RFP 7100 SMW3036 for these services. The solicitation was published on March 30, 2026, and closed on May 12, 2026. Of the 25 offers received, the proposal submitted by the recommended contractor represented best value to the City based on the solicitation’s evaluation criteria. A complete solicitation package, including a log of offers received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=144053.
MBE/WBE:
This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. However, the recommended contractor identified subcontracting opportunities.
For More Information:
Direct questions regarding this Recommendation for Council Action to the Austin Financial Services - Central Procurement at: FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation.
Additional Backup Information:
This contract is for a comprehensive efficiency audit of all City departments in compliance with City Ordinance 20260226-050. The efficiency audit will include:
• Analysis of the efficiency of operations, management structure, functions, programs, services, and policies, including a cost-benefit analysis where appropriate;
• Analysis of City contracting practices and opportunities for increased efficiency;
• Determination of whether City contractors are meeting uniform standards for performance metrics, documentation of required deliverables, and accounting of expenditures;
• Identification of and recommendations for cost savings and performance enhancements within City departments;
• Analysis of efforts toward continuous improvement and managing organizational change; and
• Efficiency and financial benchmarking with peer cities, where applicable.
The Contractor will be responsible for all project planning, data collection, interviews, analysis, best practice research, peer city comparison, benchmarking, fieldwork, recommendation and report development, and other key steps in completion of the assessment. They will also provide presentations to City Council and the Audit and Finance Committee as appropriate. All assessments are anticipated to be completed in the initial 3-year term, with the optional extensions available only if needed with no additional funding required for any additional time.
An evaluation team with expertise in this area evaluated the offers and scored Public Works LLC as the best to provide these services based on project understanding, methodology and review strategy, company information and corporate experience, contractor’s project team roles, experience and qualifications, references, price, small business preference and local business preference.
A delay in contract approval could impact the City’s ability to comply with Ordinance 20260226-050.
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Contract Details: |
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Contract Term |
Length of Term |
Contract Authorization |
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Initial Term |
3 years |
$5,230,000 |
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Optional Extension 1 |
1 year |
$0 |
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Optional Extension 2 |
1 year |
$0 |
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Total |
5 years |
$5,230,000 |
Note: Contract Authorization amounts are based on the City’s estimated annual usage.