Posting Language
Title
Authorize a contract for original equipment manufacturer parts and services for PB Loader and Petersen refuse, recycling, and collection truck bodies, equipment, and components for Austin Fleet Mobility Services with Texas Packer and Loader Sales Inc. dba Texas Pack + Load, for an initial term of two years with up to three 1-year extension options, for a total contract amount not to exceed $521,850. Funding: $86,975 is available in the Operating Budget of Fleet Mobility Services. Funding for the remaining contract term is contingent upon available funding in future budgets.
Body
Lead Department
Austin Financial Services.
Client Department(s)
Austin Fleet Mobility Services.
Fiscal Note
Funding in the amount of $86,975 is available in the Fiscal Year 2025-2026 Operating Budget of Austin Fleet Mobility Services.
Funding for the remaining contract term is contingent upon available funding in future budgets.
Procurement Language:
Sole Source.
MBE/WBE:
Note: Sole source contracts are exempt from the City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program); therefore, no subcontracting goals were established.
For More Information:
Direct questions regarding this Recommendation for Council Action to Austin Financial Services - Central Procurement at: FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500.
Additional Backup Information:
The contract will provide original equipment manufacturer (OEM) parts and repair services for City-owned PB Loader and Petersen refuse, recycling, and collection truck bodies, equipment, and components on an as-needed basis. These trucks are operated by Austin Resource Recovery for the collection of trash and recyclables. The parts will be used by Austin Fleet Mobility Services technicians for preventive maintenance and repair services at City Fleet Service Centers, and the services will supplement the repairs performed by City technicians.
The recommended vendor is the only distributor authorized by the manufacturer to provide parts and service in the state of Texas. This contract is a new contract. Prior purchases were spot buys. The requested authorization amounts were determined using departmental estimates based on historical spending and will allow for a small annual growth.
If a contract is not secured, the City will not have a reliable and continuous source for purchasing OEM parts and repair services for PB Loader and Petersen vehicles and equipment and will be forced to procure these items on an as-needed basis. This may result in higher prices, additional operational costs, and increased equipment downtime. Additionally, using non-OEM parts or aftermarket parts may void any warranties on PB Loader and Petersen vehicles and equipment.
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Contract Details: |
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Contract Term |
Length of Term |
Contract Authorization |
|
Initial Term |
2 years |
$208,740 |
|
Optional Extension 1 |
1 year |
$104,370 |
|
Optional Extension 2 |
1 year |
$104,370 |
|
Optional Extension 3 |
1 year |
$104,370 |
|
Total |
5 years |
$521,850 |
Note: Contract Authorization amounts are based on the City’s estimated annual usage.