Posting Language
Title
Authorize a contract for Dodge and Ram parts and repair for Fleet Mobility Services and Aviation with Georgetown Mac Haik Dodge Chrysler Jeep Ltd d/b/a Mac Haik Dodge Chrysler Jeep Ram for an initial term of three years with up to two 1-year extension options, for a total contract amount not to exceed $4,443,490. Funding: $429,349 is available in the Operating Budget of the Fleet Mobility Services Department. $10,416 is available in the Operating Budget of the Department of Aviation.
Body
Lead Department
Financial Services Department.
Client Department(s)
Fleet Mobility Services and Aviation.
Fiscal Note
Funding in the amount of $429,349 is available in the Fiscal Year 2024-2025 Operating Budget of Fleet Mobility Services Department.
Funding in the amount of $10,416 is available in the Fiscal Year 2024-2025 Operating Budget of the Department of Aviation.
Funding for the remaining contract term is contingent upon available funding in future budgets.
Purchasing Language:
The Financial Services Department issued an Invitation for Bids solicitation IFB 7800 BYS1040 for these goods and services. The solicitation was issued on December 30, 2024, and closed on January 28, 2025. Of the two offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=141154.
MBE/WBE:
This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the goods and services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established.
For More Information:
Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at: FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation.
Additional Backup Information:
The contract will provide original equipment manufacturer parts and repair services for the City-owned Dodge and Ram vehicles on an as-needed basis. The City currently has approximately 341 Dodge and Ram vehicles in the fleet inventory. The parts will be used by City technicians for preventive maintenance and repair services at fleet Service Centers and the services will supplement the repairs performed by City’s technicians.
The contract replaces contracts expiring on April 28, 2025. Requested authorization is based on historical spending and departmental estimates of future needs. The recommended contractor is one of the current providers for these goods and services.
If a contract is not secured, the departments will be forced to procure these parts and services which may result in higher prices for parts, higher operational costs, and increased vehicle down time.