Posting Language
Title
Authorize negotiation and execution of a contract for mobile devices and stationary radio communications equipment with GTS Technology Solutions Inc., for up to five years for a total contract amount not to exceed $5,000,000.
[Note: This procurement was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the goods required for this procurement, there were no subcontracting opportunities; therefore, no subcontracting goals were established].
Body
Lead Department
Financial Services Department.
Client Department(s)
Communications and Technology Management.
Fiscal Note
Funding in the amount of $1,000,000 is available in the Capital Budget of Communications and Technology Management.
Funding for the remaining contract term is contingent upon available funding in future budgets.
Purchasing Language:
Multiple cooperative purchase programs were reviewed for these goods. The Financial Services Department has determined this contractor best meets the needs of Communications and Technology Management to provide the goods required at the best value for the City.
For More Information:
Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at: FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500.
Additional Backup Information:
This contract will supply electronic equipment, including convertible tablets, ruggedized laptops (laptops that have been modified to be more durable), desktops, rack-mounted computers, docking stations, modems, stationary, mobile video equipment, and similar items to properly outfit City fleet vehicles and radio communication sites as required by Communications and Technology Management (CTM).
The requested authorization amount is based on the historical expenditure of the previous contract. This contract is necessary to supply CTM with reliable replacement equipment to minimize repair delays.
The Texas Department of Information Resources is a cooperative purchasing association recognized under Texas procurement statutes. Cooperative associations, themselves or using a lead government, competitively solicit and award contracts, that are eligible for use by other qualified state and local governments. Due to their substantial volumes, larger than any one government could achieve independently, cooperative contracts routinely include superior terms, conditions, and pricing. Use of cooperative contracts also results in lower administrative costs and time savings.
A delay in contract approval may cause departments to procure equipment on an as-needed basis, which will result in higher prices, operational costs, and increased vehicle and radio communication site downtime.