Posting Language
Title
Authorize a contract for radio communication equipment and services for Austin Technology Services with General Datatech L P, for an initial term of two years with up to three 1-year extension options in an amount not to exceed $3,000,000. Funding: $600,000 is available in the Capital Budget of Austin Technology Services. Funding for the remaining contract term is contingent upon available funding in future budgets.
Body
Lead Department
Austin Financial Services.
Client Department(s)
Austin Technology Services.
Fiscal Note
Funding is available in the Capital Budget of Austin Technology Services.
Funding for the remaining contract term is contingent upon available funding in future budgets.
Procurement Language:
Multiple cooperative purchase programs were reviewed for these goods and services. Austin Financial Services has determined this contractor best meets the needs of Austin Technology Services to provide these goods and services required for the City.
MBE/WBE:
Cooperative Agreement contracts are exempt from the City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program); therefore, no subcontracting goals were established.
For More Information:
Direct questions regarding this Recommendation for Council Action to Austin Financial Services - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500.
Additional Backup Information:
The contract is for radio communication equipment and services to facilitate operations over the Greater Austin-Travis County Regional Radio System radio spectrum. The contract includes the purchase of antennas, fiber optic cables, switches, transceivers, firewalls, and routers, as well as network planning, installation, maintenance, and optimization services to ensure reliable and efficient system performance.
This is a new contract. Previous purchases of this equipment were made via individual orders.
The Texas Department of Information Resources is a cooperative purchasing association recognized under Texas procurement statutes. Cooperative associations, themselves or using a lead government, competitively solicit and award contracts that are eligible for use by other qualified state and local governments. Due to their substantial volumes, larger than any one government could achieve independently, cooperative contracts routinely include superior terms, conditions, and pricing. Use of cooperative contracts also results in lower administrative costs and time savings.
If the contract is not approved, radio system performance may be impacted.
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Contract Details: |
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Contract Term |
Length of Term |
Contract Authorization |
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Initial Term |
2 years |
$1,200,000 |
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Optional Extension 1 |
1 year |
$600,000 |
|
Optional Extension 2 |
1 year |
$600,000 |
|
Optional Extension 3 |
1 year |
$600,000 |
|
Total |
5 years |
$3,000,000 |
Note: Contract Authorization amounts are based on the City’s estimated annual usage.