Posting Language
Title
Authorize a contract for temporary fencing rental and services for all City Departments with Austin Rent Fence, LLC., and United Site Services of Texas, Inc. dba United Site Services, for an initial term of three years with up to two 1-year extension options in an amount not to exceed $1,566,600 Funding: $80,550 is available in various City departments Operating Budgets, funding for the remaining contract term is contingent upon available funding in future budgets.
Body
Lead Department
Financial Services Department.
Client Department(s)
All City Departments.
Fiscal Note
Funding in the amount of $80,550 is available in the Fiscal Year 2024-2025 Operating Budgets of various City departments.
Funding for the remaining contract term is contingent upon available funding in future budgets.
Purchasing Language:
The Financial Services Department issued an Invitation for Bids solicitation (IFB) 5000 BYS1042 for these services. The solicitation was issued on March 3, 2025, and closed on March 25, 2025. Of the three offers received, the recommended contractors submitted the lowest responsive offers. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s website, . This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=141956
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MBE/WBE:
This contract will be awarded in compliance with City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established.
For More Information:
Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at: FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation.
Additional Backup Information:
These contracts will provide for the delivery, placement, maintenance, and removal of temporary fencing used by City departments. Temporary fencing services are a necessary safety measure by limiting access to
dangerous buildings or structures, providing crowd control during special events, deterring equipment theft at project sites, and sites being brought into compliance with City codes and ordinances.
The contracts replace a contract that expires August 23, 2025. Requested authorization is based on historical spending and departmental estimates of future needs. One of the recommended contractors is the current provider for these services.
A delay in contract approval could impact the City’s ability to provide safety to the public and guard against access to potentially hazardous property.