Posting Language
Title
Authorize negotiation and execution of a contract for the Combined Transportation, Emergency, and Communications Center capital maintenance program with Encotech Engineering Consultants, Inc., for up to eight years for a total contract amount not to exceed $700,000.
[Note: Sole source contracts are exempt from the City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program); therefore, no subcontracting goals were established].
Body
Lead Department
Financial Services Department.
Client Department(s)
Building Services Department.
Fiscal Note
Funding in the amount of $87,000 is available in the Fiscal Year 2023-2024 Operating Budget of Communication and Technology Management.
Funding for the remaining contract term is contingent upon available funding in future budgets.
Purchasing Language:
Professional Service.
For More Information:
Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at: FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500.
Additional Backup Information:
This contract will provide consulting services related to essential electrical, heating, ventilation, and air conditioning, and plumbing equipment and systems at the Combined Transportation, Emergency, and Communications Center (CTECC). CTECC was completed in October of 2003. While routine maintenance and repairs have been performed over the past 20 years, the facility’s critical building systems (chillers, generators, air conditioning systems, etc.) are reaching the end of their life cycle. As part of preventative maintenance, two professional engineering reports were completed by Encotech Engineering Consultants, Inc. first in 2017 and again in 2022. The purpose of these two reports was to assess the system conditions, determine future reliability, and quantify replacement costs for budgeting purposes. The 2022 report recommended immediate replacement for the majority of the building systems.
This is a new contract with Encotech Engineering Consultants, Inc. who has extensive CTECC facility knowledge and experience with the building and its stakeholders. The 2022 report estimated the cost to replace all the buildings systems, which includes replacing the critical electrical, heating, ventilation, air conditioning, and plumbing equipment at CTECC to be $8.3 million. Consulting at the level needed for this project is estimated to be 8% of construction costs. Due to budget constraints and the logistics of replacing these critical systems, an 8-year plan to carry out the replacements is required.
A delay in contract approval could impact all operations at the 911 call center and the emergency management capabilities for the organizations operating at CTECC, including COA Public Safety Agencies, COA Homeland Security and Emergency Management, Travis County Sheriff and Constables’ Offices, Travis County Office of Emergency Management, TXDOT, and Cap Metro.