Posting Language
Title
Authorize a contract for fuel island parts, repairs and upgrades for Fleet Mobility Services with Excell Environmental dba Excell Fueling Systems, for an initial term of three years with up to two 1-year extension options in an amount not to exceed $6,080,000. Funding: $253,333 is available in the Fleet Mobility Service’s operating budget. Funding for the remaining contract term is contingent upon available funding in future budgets.
Body
Lead Department
Financial Services Department.
Client Department(s)
Fleet Mobility Services.
Fiscal Note
Funding in the amount of $253,333 is available in the Fiscal Year 2024-2025 operating budget of Fleet Mobility Services.
Funding for the remaining contract term is contingent upon available funding in future budgets.
Purchasing Language:
The Financial Services Department issued an Invitation for Bid (IFB) 7800 TJP1015 for these goods and services. The solicitation was issued on February 10, 2025, and closed on March 11, 2025. The recommended contractor submitted the only responsive offer. A complete solicitation package, including a tabulation of the bid received, is available for viewing on the City’s website, e. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=141156.
MBE/WBE:
This contract will be awarded in accordance with the City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the goods and services required for this solicitation, there were insufficient subcontracting opportunities; therefore, no subcontracting goals were established. However, the recommended contractor identified subcontracting opportunities.
For More Information:
Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at: FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation.
Additional Backup Information:
This contract will provide original equipment manufacturer parts and repair services for all City-owned fueling facilities, including aboveground fuel islands and underground storage tanks, and related parts. The contractor will perform diagnostics, cleaning, testing, inspections, and upgrades for the 89 fuel tanks and 44 sites dispensing various fuels. Repair services will supplement the work performed by Fleet Services personnel. Parts will be purchased for maintenance and repairs handled by Fleet personnel.
This contract will replace a contract which expires on July 29, 2025. The requested authorization amount is based on historical spending and departmental estimates of future needs. The recommended contractor, a certified Texas Historically Underutilized Business, is the current provider for these parts and services.
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Contract Details: Fuel Island Parts, Repairs, and Upgrades |
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Contract Term |
Length of Term |
Contract Authorization |
|
Initial Term |
3 years |
$3,648,000 |
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Optional Extension 1 |
1 year |
$1,216,000 |
|
Optional Extension 2 |
1 year |
$1,216,000 |
|
Total |
5 years |
$6,080,000 |
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Note: Contract Authorization amounts are based on the City’s estimated annual usage. |