Posting Language
Title
Authorize a contract for the purchase of preformed thermoplastic street legends for the Transportation and Public Works Department with Geveko Markings LLC, for an initial term of three years with up to two one-year extension options for a total contract amount not to exceed $1,540,000. Funding: $205,333 is available in the Transportation and Public Works Department’s Operating Budget. Funding for the remaining contract term is contingent upon available funding in future budgets.
Body
Lead Department
Financial Services Department.
Client Department(s)
Transportation and Public Works Department.
Fiscal Note
Funding in the amount of $205,333 is available in the Fiscal Year 2024-2025 Operating Budget of the Transportation and Public Works Department.
Funding for the remaining contract term is contingent upon available funding in future budgets.
Purchasing Language:
The Financial Services Department issued an Invitation for Bids solicitation IFB 6200 KMF1030 for these goods. The solicitation was issued on October 14, 2024, and closed on November 14, 2024. Of the seven offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=141424.
MBE/WBE:
This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the goods required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established.
For More Information:
Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation.
Additional Backup Information:
This contract will provide preformed thermoplastic pavement legends, also known as marking materials, for the Transportation and Public Works Department’s Roadway Markings Program. The program manages and installs roadway markings that convey messages to roadway users, such as which part of the road to use, information about conditions ahead, and where passing is allowed.
Using durable, preformed thermoplastic material instead of paint has increased the life of the roadway markings by two to three years. Thermoplastic's durability and retroreflective properties make it ideal for striping high-traffic roadways, and preformed thermoplastic improves the visibility of pavement markings during the day on light-colored asphalt and concrete roads.
The contract replaces a contract which expired February 8, 2025. The requested authorization is based on historical spending and departmental estimates of future needs. The recommended contractor is not the current provider of these goods.
A delay in contract approval could impact the City’s ability to create new and maintain existing roadway markings leading to possible roadway safety issues.