Posting Language
Title
Authorize a contract for the Miro visual collaboration platform for Austin Technology Services with Insight Public Sector Inc. d/b/a Insight Public Sector for an initial term of three years with up to two one-year extension options in an amount not to exceed $1,700,000. Funding: $310,000 is available in the Operating Budget of Austin Technology Services. Funding for the remaining contract term is contingent upon available funding in future budgets.
Body
Lead Department
Austin Financial Services.
Client Department(s)
Austin Technology Services.
Fiscal Note
Funding in the amount of $310,000 is available in the Fiscal Year 2026-2027 Operating Budget of Austin Technology Services.
Funding for the remaining contract term is contingent upon available funding in future budgets.
Procurement Language:
Multiple cooperative purchase programs were reviewed for these services. Austin Financial Services has determined this contractor best meets the needs of the departments to provide the services required at the best value for the City.
MBE/WBE:
Cooperative Agreement contracts are exempt from the City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program); therefore, no subcontracting goals were established.
For More Information:
Direct questions regarding this Recommendation for Council Action to Austin Financial Services - Central Procurement at: FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500.
Additional Backup Information:
This contract is for software licensing and maintenance services for Miro visual collaboration platform. Miro is a digital workplace tool that allows departments to create, design, engineer, and collaborate across cross-functional teams. The platform allows individuals from multiple departments to work together in real time on a wide variety of high-functioning whiteboards and projects workflows throughout planning and execution phases. This offers a secure, centralized space for data collaboration.
This contract will replace an existing contract which expires on October 4, 2026. The requested authorization amount was determined using departmental estimates based on historical spend and anticipated future usage. The recommended contractor is the current provider for these services.
Cooperative associations, themselves or using a lead government, competitively solicit and award contracts that are eligible for use by other qualified state and local governments. Due to their substantial volumes, larger than any one government could achieve independently, cooperative contracts routinely include superior terms, conditions, and pricing. Use of cooperative contracts also results in lower administrative costs and time savings.
If this contract is not approved, departments will lose their shared platform for real-time cross-functional collaboration and will need to revert to less secure, decentralized methods of storing and sharing project data.
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Contract Details: |
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Contract Term |
Length of Term |
Contract Authorization |
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Initial Term |
3 years |
$1,000,000 |
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Optional Extension 1 |
1 year |
$350,000 |
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Optional Extension 2 |
1 year |
$350,000 |
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Total |
5 years |
$1,700,000 |
Note: Contract Authorization amounts are based on the City’s estimated annual usage.