Posting Language
Title
Authorize a contract for manhole covers, boxes, and accessories for Austin Energy with Techline Pipe LP, for an initial term of two years with up to three 1-year extension options in an amount not to exceed $1,100,000. Funding: $18,333 is available in the Operating Budget of Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets.
Body
Lead Department
Financial Services Department.
Client Department(s)
Austin Energy.
Fiscal Note
Funding in the amount of $18,333 is available in the Fiscal Year 2024-2025 Operating Budget of Austin Energy.
Funding for the remaining contract term is contingent upon available funding in future budgets.
Purchasing Language:
The Financial Services Department issued an Invitation for Bids solicitation IFB 1100 BAS1003 for these goods. The solicitation was issued on March 17, 2025, and closed on April 22, 2025. Of the four offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=141010.
MBE/WBE:
This contract will be awarded in accordance with City Code Chapter 2-9B (Minority Owned and Women Owned Business Enterprise Procurement Program). For the goods required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established.
For More Information:
Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation.
Council Committee, Boards and Commission Action:
August 11, 2025 - Recommended by the Electric Utility Commission on an 8-0 vote with Commissioners Alvarez and Reed off the dais and Chair Tuttle absent.
Additional Backup Information:
The contract is for the purchase, delivery and placement of manhole covers, boxes, and accessories for Austin Energy. The equipment will be used for both new construction and ongoing maintenance of Austin Energy’s underground distribution and communication systems. It will also provide secure and safe access for personnel to enter underground areas where they install, operate, and maintain electrical equipment and cables.
The recommended contractor was the previous provider of these goods.
A delay in contract approval could impact Austin Energy’s ability to maintain its infrastructure.
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Contract Details: |
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Contract Term |
Length of Term |
Contract Authorization |
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Initial Term |
2 years |
$440,000 |
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Optional Extension 1 |
1 year |
$220,000 |
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Optional Extension 2 |
1 year |
$220,000 |
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Optional Extension 3 |
1 year |
$220,000 |
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Total |
5 years |
$1,100,000 |
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Note: Contract Authorization amounts are based on the City’s estimated annual usage. |