Posting Language
Title
Authorize a contract for original equipment manufacturer parts and repair services for Toro Lawn Equipment for Austin Fleet Mobility Services with HCOP LLC d/b/a Hill Country Outdoor Power d/b/a PartsTree.Com, for an initial term of two years with up to three one-year extension options in an amount not to exceed $1,664,965. Funding: $166,497 is available in the Operating Budget of Austin Fleet Mobility Services. Funding for the remaining contract term is contingent upon available funding in future budgets.
Body
Lead Department
Austin Financial Services.
Client Department(s)
Austin Fleet Mobility Services.
Fiscal Note
Funding in the amount of $166,497 is available in the Fiscal Year 2025-2026 Operating Budget of Austin Fleet Mobility Services.
Funding for the remaining contract term is contingent upon available funding in future budgets.
Procurement Language:
Austin Financial Services issued an Invitation for Bids solicitation IFB 7800 TJP1021 for these goods. The solicitation was published on November 10, 2025, and closed on December 16, 2025. The recommended contractor submitted the only responsive offer. A complete solicitation package, including a tabulation of the bid received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=142224.
MBE/WBE:
This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the goods required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established.
For More Information:
Direct questions regarding this Recommendation for Council Action to Austin Financial Services - Central Procurement at: FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation.
Additional Backup Information:
The contract will provide original equipment manufacturer (OEM) parts and repair services for the City-owned Toro equipment on an as-needed basis. This includes golf,, landscaping=, agricultural, =, sports fields and grounds equipment. The City currently operates 107 Toro units, primarily within the Austin Aviation and Austin Parks and Recreation. The services will supplement repairs performed by Austin Fleet technicians.
This contract will replace the current contract, which expires on October 27, 2026. The requested authorization amounts were determined using departmental estimates based on historical spending and will allow for a small annual growth for parts and repairs associated with aging vehicles and future acquisitions. The recommended contractor is the current provider for these services.
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Contract Details: |
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Contract Term |
Length of Term |
Contract Authorization |
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Initial Term |
2 years |
$665,986 |
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Optional Extension 1 |
1 year |
$332,993 |
|
Optional Extension 2 Optional Extension 3 |
1 year 1 year |
$332,993 $332,993 |
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Total |
5 years |
$1,664,965 |
Note: Contract Authorization amounts are based on the City’s estimated annual usage.