Posting Language
Title
Authorize contracts for access gate maintenance, installation, repairs, and spare parts for all City departments with Knowitall Access & Integration and Southern Operators & Barriers, for an initial term of two years with up to three one-year extension options in an amount not to exceed $8,948,000. Funding: $298,267 is available in various City department’s Operating Budget. Funding for the remaining contract term is contingent upon available funding in future budgets.
Body
Lead Department
Financial Services Department.
Client Department(s)
All City Departments.
Fiscal Note
Funding in the amount of $298,267 is available in the Fiscal Year 2024-2025 Operating Budget of all City departments.
Funding for the remaining contract term is contingent upon available funding in future budgets.
Purchasing Language:
The Financial Services Department issued an Invitation for Bids (IFB) 5000 TJP1017 for these goods and services. The solicitation was issued on March 17, 2025, and closed on April 22, 2025. Of the three offers received, the recommended contractors submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s website, . This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=142076.
MBE/WBE:
This contract will be awarded in accordance with City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. However, the recommended contractor identified subcontracting opportunities.
For More Information:
Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at: FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation.
Additional Backup Information:
These contracts will provide preventative maintenance, repair, inspection, replacement, and modernization of automatic gates, along with additional services as needed. The gates, which may be sliding or swinging, are motorized to open and close via sensor or badge access, facilitating both vehicular and pedestrian movement. Ensuring the proper functionality of these perimeter gates is a vital component of the City’s security systems, helping to protect facilities, assets, personnel, and visitors.
These contracts will replace a contract which expires September 28, 2025. The requested authorization amount was determined using departmental estimates based on historical spend and future usage.
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Contract Details: |
Access Gate Maintenance, Installation, Repairs, and Spare Parts |
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Contract Term |
Length of Term |
Contract Authorization |
|
Initial Term |
2 years |
$3,579,200 |
|
Optional Extension 1 |
1 year |
$1,789,600 |
|
Optional Extension 2 |
1 year |
$1,789,600 |
|
Optional Extension 3 |
1 year |
$1,789,600 |
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Total |
5 years |
$8,948,000 |
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Note: Contract Authorization amounts are based on the City’s estimated annual usage. |