Posting Language
Title
Authorize execution of a contract for construction services for the 38th and 40th Streets Water and Wastewater Pipeline Renewal project with Cedar Hills Construction LLC, in the amount of $4,760,554, plus a $476,055 contingency, for a total contract amount not to exceed $5,236,609.
[This contract will be awarded in compliance with City Code Chapter 2-9A (Minority-Owned and Women- Owned Business Enterprise Procurement Program) by meeting the goals with 7.64% MBE and 0.89% WBE participation.
Body
Lead Department
Financial Services Department.
Managing Department
Capital Delivery Services.
Fiscal Note
Funding in the amount of $588,255 is available in the Capital Budget of the Transportation and Public Works Department.
Funding in the amount of $4,648,353.85 is available in the Capital Budget Austin Water.
Purchasing Language:
The Financial Services Department issued an Invitation for Bids (IFB) 6100 CLMC1012 for construction services. The solicitation was issued on October 30, 2023, and closed on December 7, 2023. Of the four offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website. This information can currently be found at <https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=139072>.
For More Information:
Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at: FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their agents should direct all questions to the Authorized Contact Person identified in the solicitation.
Additional Backup Information:
The 38th and 40th Streets Water and Wastewater Pipeline Renewal project is part of the Renewing Austin Program. The Renewing Austin Program is an ongoing effort to replace, and upgrade deteriorated and aging water mains with a documented history of multiple breaks, that are in poor condition, and that impact service delivery. In addition, the program coordinates and includes wastewater lines in poor condition and in need of replacement within the project area.
This project consists of the repair and replacement of existing water and wastewater mains located within Red River Street, East 40th Street, North IH-35 South Bound Service Road, and East 37th Street. The water system renewal includes approximately 2,650 linear feet of 8, 12, and 16-inch main along with service lines to individual properties and appurtenances. The wastewater system renewal includes 2,610 linear feet of 8-inch main, service lines to individual properties, and manholes.
This item includes three allowances. An allowance of $10,000 will be used to address contaminated soil and water, if encountered. An allowance of $360,000 will be used for private lateral connections. And an allowance of $130,000 will be used for water service relocations. An allowance is an amount that is specified and included in the construction contract or specifications for a certain item(s) of work when details are not determined at the time of bidding.
This contract will include award of an alternate bid item for the installation of approximately 1,400 linear feet of Americans with Disabilities Act compliant sidewalks, curb, and ramp within the project limits. An alternate bid is a specified item of the construction work that is priced separately and may be awarded as part of the contract, if the bids come within the specified budget.
Due to the potential for encountering unknown underground utilities during construction, a 10% contingency in funding has been included to allow for the expeditious processing of any change orders. A contingency is an additional amount of money added to the construction budget to cover any unforeseen construction costs associated with the project. By authorizing the additional contingency funding, Council is authorizing any change orders within the contingency amount.
The project proposes lane closures and/or detours during off-peak traffic hours. The contractor will install appropriate traffic detour signs and barricades to direct traffic. The contractor will work to ensure that residents and businesses always have access to their driveways. If access cannot be maintained, written notice of limited access will be provided to the affected property owner(s) at least 24 hours in advance. In addition, there will be planned temporary water and wastewater service interruptions, primarily during pipeline tie-in and service reconnection. Residents will be notified at least 48 hours in advance of planned service interruptions.
This construction contract is time sensitive and is critical to the improvement of the infrastructure stability of Austin’s water distribution and wastewater collection systems. Delay or deferral of this contract will require Austin Water operations crews to perform additional maintenance work and repairs to the lines until they are replaced.
The contract allows 360 calendar days for completion of this project. This project is located within zip code 78751 (District 9).