Posting Language
Title
Authorize a contract for construction services for the Little Walnut Creek - Jamestown Tributary Erosion and Drainage Improvements Project for Capital Delivery Services with Cedar Hills Construction, LLC, in the amount of $7,172,347, plus a $717,235 contingency, for a total contract amount not to exceed $7,889,582. Funding: $7,889,582 is available in the Capital Budget of the Watershed Protection Department.
Body
Lead Department
Financial Services Department.
Managing Department
Capital Delivery Services.
Amount and Source of Funding
Funding is available in the Capital Budget of the Watershed Protection Department.
Purchasing Language:
The Financial Services Department issued an Invitation for Bids solicitation IFB 6100 CLMC1114 for these services. The solicitation was issued on April 21, 2025, and closed on May 22, 2025. Of the four bids received, the recommended contractor submitted the lowest responsive bid. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=142149.
MBE/WBE:
This contract will be awarded in compliance with City Code Chapter 2-9A (Minority-Owned and Women-Owned Business Enterprise Procurement Program) by meeting the goals with 6.49% MBE and 1.32% WBE participation.
For More Information:
Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation.
Additional Backup Information:
The Jamestown Tributary is currently eroding at its creek banks, threatening property and structures located on the edge of the creek. Destruction of infrastructure, vegetation, and property has already occurred within the last few years, and if repairs are not made to stabilize the creek, loss of land and property will continue.
This project will protect residential properties, utilities, multifamily residential buildings, stormwater infrastructure, and structures including fences, parking lots, and more as well as address local flooding along Jamestown Drive, in coordination with water and wastewater line improvements.
This project will:
§ Stabilize approximately 2,600 feet of streambank, from Thurmond Drive to Payton Gin Pocket Park, using natural limestone boulders, mechanically stabilized earth walls, and graded slopes;
§ Install over 1,900 LF of storm drain and curb inlet improvements;
§ Install a 46-foot bridge over the creek on Fairfield Drive to replace the existing culvert and reduce flooding over the roadway and;
§ Plant native vegetation along the streambanks and remove large concrete debris, restoring the natural character of the creek and improve water quality.
Due to the potential for unknown subsurface conditions, a 10% contingency in funding has been included to allow for the expeditious processing of any change orders to cover any unforeseen construction costs associated with the project. By authorizing the additional contingency funding, Council is authorizing any change orders within the contingency amount.
Construction within the Jamestown Tributary will impact traffic patterns and sidewalk access at the Fairfield Drive crossing and along Jamestown Drive during various phases of the project for up to 20 months. Closure to the creek crossing on Fairfield Drive aims to be restricted to summer months, when school is not in session. The undeveloped Jamestown Neighborhood Park, located at 8323 Jamestown Drive, will be used for equipment staging and storage for up to 20 months. Construction equipment will access the creek via residential streets with drainage easements, specifically on Fairfield Drive and Thurmond Drive. Capital Delivery Services will communicate information regarding the project with neighboring businesses and residents using mailings, social media outreach, press releases, etc., to inform the public as the work progresses.
If this contract is not approved, it will delay this time-sensitive construction contract, which is a critical component in improving infrastructure stability.
The contract allows 570 calendar days for completion of this project.
This project is located within zip code 78758 (District 4).