Posting Language
Title
Authorize a contract for original equipment manufacturer parts and repair services for Ford light duty vehicles for Austin Fleet Mobility Services and Austin Aviation with Leif Johnson Ford II LTD d/b/a Leif Johnson Collision Center or Truck City Ford for an initial term of three years, with two 1-year extension options, for a total of up to five years for a total contract amount not to exceed $8,712,680. Funding: $1,667,536 is available in the Operating Budget of Austin Fleet Mobility Services. $75,000 is available in the Operating Budget of Austin Aviation. Funding for the remaining contract term is contingent upon available funding in future budgets.
Body
Lead Department
Austin Financial Services.
Client Department(s)
Austin Fleet Mobility Services and Austin Aviation.
Fiscal Note
Funding in the amount of $1,667,536 is available in the Fiscal Year 2025-2026 Operating Budget of Austin Fleet Mobility Services.
Funding in the amount of $75,000 is available in the Fiscal Year 2025-2026 Operating Budget of Austin Aviation.
Funding for the remaining contract term is contingent upon available funding in future budgets.
Procurement Language:
Austin Financial Services issued an Invitation for Bids (IFB) 7800 MLJ1033 for these services. The solicitation published on June 30, 2025, and closed on July 22, 2025. The recommended contractor submitted the lowest bid received. A complete solicitation package, including a tabulation of the bid received, is available for viewing on the City’s Financial Services website, Austin Finance Online. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=142214.
MBE/WBE:
Note: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established.
For More Information:
Direct questions regarding this Recommendation for Council Action to Austin Financial Services - Central Procurement at: FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation.
Additional Backup Information:
The contract will provide Original Equipment Manufacturer parts and repair services for City-owned Ford light-duty vehicles. The contractor will provide repair services to supplement the work performed by the Fleet’s technicians, which will increase responsiveness to City departments. Parts will be purchased for maintenance and repairs handled in-house.
The contract will replace a contract that expires February 5, 2028. Due to high service demand, contract usage was greater than originally estimated and was re-solicited early. The requested authorization amounts were determined using departmental estimates and historical spend and include an annual growth for parts and repair service requirements associated with aging vehicles and future vehicle acquisitions. The recommended contractor is one of the current providers for these goods and services.
A delay in contract approval could impact the City’s ability to repair fleet vehicles.
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Contract Details: |
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|
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Contract Term |
Length of Term |
Contract Authorization |
|
Initial Term |
3 years |
$5,227,608 |
|
Optional Extension 1 |
1 year |
$1,742,536 |
|
Optional Extension 2 |
1 year |
$1,742,536 |
|
Total |
5 years |
$8,712,680 |
Note: Contract Authorization amounts are based on the City’s estimated annual usage.