Posting Language
Title
Authorize negotiation and execution of a contract for Oracle software licensing, software maintenance, cloud services, and professional services with RFD & Associates, Inc., for up to five years for a total contract amount not to exceed $20,000,000.
[Note: This procurement was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the goods and services required for this procurement, there were no subcontracting opportunities; therefore, no subcontracting goals were established].
Body
Lead Department
Financial Services Department.
Client Department(s)
All City Departments.
Fiscal Note
Funding in the amount of $980,000 is available in the Fiscal Year 2023-2024 Operating Budget of Austin Energy.
Funding in the amount of $300,000 is available in the Fiscal Year 2023-2024 Operating Budget of Communications and Technology Management.
Funding for the remaining contract term is contingent upon available funding in future budgets.
Purchasing Language:
Multiple contractors within this cooperative purchasing program were reviewed for these goods and services. The Financial Services Department has determined this contractor best meets the needs of Austin Energy and Communications and Technology Management to provide these goods and services required for the City.
For More Information:
Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at: FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500.
Additional Backup Information:
The contract is for Oracle software licensing, software maintenance, cloud services, and professional services. This software is used for the operation and support of essential databases citywide, supporting critical services, 24 hours a day, seven days a week.
The contract offers deployment of software licenses and provides future growth of essential Oracle products that are critical for the security and performance of citywide essential database systems. This software modernizes the City's information technology infrastructure by improving disaster recovery, use of secondary data centers, standardizing processes, and providing upgrades to multi-core processors.
The Texas Department of Information Resources is a cooperative purchasing association recognized under Texas procurement statutes. Cooperative associations, themselves or using a lead government, competitively solicit and award contracts that are eligible for use by other qualified state and local governments. Due to their substantial volumes, larger than any one government could achieve independently, cooperative contracts routinely include superior terms, conditions, and pricing. Use of cooperative contracts also results in lower administrative costs and time savings.