Posting Language
Title
Authorize execution of a contract for the Local Mobility ADA Sidewalk and Ramp Improvements project with Austin Constructors, LLC, for up to 42 months for a total contract amount not to exceed $5,000,000.
[Note: This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 6.9% MBE and 1.79% WBE participation].
Body
Lead Department
Financial Services Department.
Managing Department
Transportation and Public Works Department.
Fiscal Note
Funding for the initial amount of $1,500,000 is available in the Capital Budget of the Transportation and Public Works Department. Funding for the extension options is contingent upon available funding in future budgets.
Purchasing Language:
The Financial Services Department issued an Invitations for Bids (IFB) 6100 CLMC980 for these services. The solicitation was issued on April 10, 2023, and closed on May 4, 2023. Of the six offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of bids received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents <https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=138523>.
For More Information:
Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at: FSDCentralProcurementRCAs@austintexas.gov <mailto:FSDCentralProcurementRCAs@austintexas.gov> or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation.
Additional Backup Information:
In 2016, the Council adopted the Sidewalk Masterplan which includes the sidewalk priorities and selection criteria. As part of the City’s ongoing effort to comply with the directives of the Federal Americans with Disabilities Act, the Public Works Department (currently known as the Transportation and Public Works Department) has developed efficient and cost-effective methods to construct sidewalks, ramps, driveways, retaining walls, handrails, bikeways, striping, shoulder widening, Americans with Disabilities Act bus stop upgrades, sidewalk repairs, and associated construction.
Indefinite Delivery/Indefinite Quantity contracts provide for an indefinite quantity of services for a fixed time, usually an initial term with extension options. They are commonly used when precise quantities of supplies or services, above a specified minimum, cannot be determined. Indefinite Delivery/Indefinite Quantity contracts help streamline the contract process and service delivery and allow the City the flexibility to add work as needs arise or change. As each project is defined, a specific work assignment will be assigned to the contractor who will complete the scope of work for the unit prices included in the contract. Work deadlines will be established for each work assignment.
Prior to solicitating, staff chose to separate the initial solicitation into three smaller solicitations to offer opportunities to a larger number of contractors. The base bid was used to identify and determine the lowest responsive bidder and to determine contract unit prices for each bid item.
This request allows for the execution of a contract with Austin Constructors, LLC, for an estimated period of one-year with two, one-year extensions and one, six-month extension. However, if funds for the initial term are expended, staff may accelerate the extension options, but in no event will exceed the total contract amount. The extension options are subject to the agreement of both parties.
This project will be located citywide in all districts within the City’s extraterritorial jurisdiction.