Posting Language
Title
Authorize negotiation and execution of a contract for the design and fabrication of steel transmission poles with KBS Electrical Distributors Inc., for up to five years for a total contract amount not to exceed $75,000,000.
Body
Lead Department
Financial Services Department.
Client Department(s)
Austin Energy.
Fiscal Note
Funding in the amount of $15,000,000 is available in the Capital Budget of Austin Energy.
Funding for the remaining contract term is contingent upon available funding in future budgets.
Purchasing Language:
The Financial Services Department issued a Request for Proposals solicitation RFP 1100 MEA3010 for these goods and services. The solicitation was issued on March 25, 2024, and closed on May 30, 2024. Of the four offers received, the recommended contractor submitted the best evaluated responsive offer. A complete solicitation package, including a log of offers received, is available for viewing on the City website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=140080.
MBE/WBE:
This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the goods and services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established.
For More Information:
Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation.
Council Committee, Boards and Commission Action:
October 21, 2024 - Recommended by the Electric Utility Commission on a 10-0 vote with one vacancy.
Additional Backup Information:
The contract is for the design and fabrication of steel transmission poles to be used for Austin Energy’s transmission capital and maintenance projects, ensuring a continuous supply of transmission poles to meet the requirements for new facility installation and maintenance of existing facilities. The purchase of this equipment will be made on an as-needed basis to maintain the reliability of the electrical system. This contract will replace the current contract which expires January 18, 2025.
The recommended contractor was not the previous provider for these goods and services.
An evaluation team with expertise in this area evaluated the offers and scored KBS Electrical Distributors Inc. the best to provide these goods and services based on price, technical understanding, production capabilities, and prior experience.
A delay in contract approval could impact the City’s ability to complete construction needed to maintain the reliability of the electrical system.