Posting Language
Title
Authorize an amendment to a contract for continued email authentication service with Carahsoft Technology Corp., for an increase in the amount of $375,000 and to extend the term by one year, for a revised total contract amount not to exceed $437,210.
[Note: This contract was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the services required for this contract, there were no subcontracting opportunities; therefore, no subcontracting goals were established].
Body
Lead Department
Financial Services Department.
Client Department(s)
Information Security Office.
Fiscal Note
Funding in the amount of $129,310 is available in the Fiscal Year 2023-2024 Operating Budget of the Information Security Office.
Funding for the remaining contract term is contingent upon available funding in future budgets.
Purchasing Language:
Contract Amendment.
For More Information:
Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at: FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500.
Additional Backup Information:
This amendment will provide continued and expanded use of email authentication service for City email communication. This email authentication service utilizes a system that is designed to validate a sender's domain serving as a shield to prevent attempts by malicious entities to impersonate City communications. Impersonating City email can have a negative effect on the public we serve, this software safeguards the public from potential impersonation leading to deception. The proposed contract expansion represents an incremental investment in the City's digital infrastructure, sustaining the integrity of our communications and fostering continued trust within our community.
The Texas Department of Information Resources cooperative is a cooperative purchasing association recognized under Texas procurement statutes. Cooperative associations, themselves or using a lead government, competitively solicit and award contracts that are eligible for use by other qualified state and local governments. Due to their substantial volumes, larger than any one government could achieve independently, cooperative contracts routinely include superior terms, conditions, and pricing. Use of cooperative contracts also results in lower administrative costs and time savings.
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Contract Details: |
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Contract Term |
Length of Term |
Contract Authorization |
Requested Additional Authorization |
Revised Total Authorization |
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Initial Term |
2 years |
$62,210 |
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$62,210 |
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Contract Amendment |
1 year |
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$187,500 |
$187,200 |
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Proposed Amendment |
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$375,000 |
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Total |
3 years |
$62,210 |
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$437,210 |
Note: Contract Authorization amounts are based on the City’s estimated annual usage.
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