Posting Language
Title
Authorize a contract for a job order assignment for the Austin Police East Substation Renovations project for Austin Facilities Management with Jamail & Smith Construction LP, for a total amount not to exceed $1,218,773. Funding: $1,218,773 is available in the Capital Budget of Austin Facilities Management.
Body
Lead Department
Austin Financial Services.
Managing Department
Austin Facilities Management.
Amount and Source of Funding
Funding is available in the Capital Budget of Austin Facilities Management.
Procurement Language:
Job Order Assignment.
MBE/WBE:
This contract will be awarded in compliance with City Code Chapter 2-9A (Minority-Owned and Women-Owned Business Enterprise Procurement Program). MBE/WBE Goals will be assigned if appropriate and the vendor will submit a Compliance Plan prior to contract execution.
Prior Council Action:
October 1, 2020 - Council authorized negotiation and execution of the 2020 Job Order Contract for City Facility Improvements.
For More Information:
Direct questions regarding this Recommendation for Council Action to Austin Financial Services - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500.
Additional Backup Information:
The Forensics building at the East Substation houses several laboratories that test forensic evidence. The DNA Lab, Chemistry Lab, Toxicology Lab, Crime Scene Lab, Multimedia Lab, Ballistics Lab, and Latent Prints Lab. These labs require precise Heating, Ventilation, and Air Conditioning (HVAC) and Exhaust systems that keep scientists safe and the evidence material free of cross contamination. The Forensics building has been open since 2004 and the HVAC hardware and software has reached its end-of-life.
The system has 152 AC unit controllers that are obsolete and no longer supported by the manufacturer. The controllers maintain the air quality on all Forensics Labs to include Fume Hoods and Bio Hoods. This project will replace the obsolete controllers.
According to state statute, the City must obtain approval from Council for any individual job order assignment that exceeds $500,000. This request is for the Council’s authorization to negotiate and execute one Job Order Assignment from the Job Order Contract program for an amount not to exceed $1,218,773 inclusive of contingency.
Job Order Contracting is a highly responsive contracting method that allows for services where the work is for indefinite time and indefinite quantities and where job order assignments are awarded substantially based on pre-described and pre-priced tasks. Work may consist of facility maintenance, repair, alteration, renovation, remediation, or minor construction of City facilities.
There will be no impact to the public because all work will be on City property that is not open to the public.
If a contract is not approved, the facility’s HVAC system functionality may be impacted.
This project is located within zip code 78612.