Posting Language
Title
Authorize two contracts for installation and maintenance of green stormwater infrastructure for City departments with Integrated Environment LLC and William Edward Maas d/b/a Maas Verde Landscape Restoration LLC, for an initial term of one year with up to four one-year extension options in an amount not to exceed $4,630,000, divided among the contractors. Funding: $765,833 is available in the Operating Budgets of various City departments. Funding for the remaining contract term is contingent upon available funding in future budgets.
Body
Lead Department
Austin Financial Services.
Client Department(s)
All City Departments.
Fiscal Note
Funding in the amount of $765,833 is available in the Fiscal Year 2025-2026 Operating Budgets of various City departments.
Funding for the remaining contract term is contingent upon available funding in future budgets.
Procurement Language:
Austin Financial Services issued an Invitation for Bids solicitation IFB 5000 BYS1046 for these services. The solicitation published on August 4, 2025, and closed on September 4, 2025. Of the three offers received, the bids submitted by the recommended contractors were the lowest responsive bids received. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=142769.
MBE/WBE:
This contract will be awarded in accordance with the City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. However, one of the recommended contractors identified subcontracting opportunities.
For More Information:
Direct questions regarding this Recommendation for Council Action to Austin Financial Services - Central Procurement at: FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation.
Additional Backup Information:
The contracts will provide all specialized labor, materials, equipment, and other services necessary for the installation, irrigation, and maintenance of green stormwater infrastructure (GSI). GSI includes landscape stormwater features (e.g., rain gardens and vegetated strips) and restoration projects in the interfacing areas between land and rivers, creeks, and/or streams. The contractor will also replace dead or damaged plants at existing GSI sites, sourcing, installing, and caring for them until they are established. The landscape features establish a diverse, resilient vegetative community that supports streambank stability, controls erosion, and improves stormwater filtration. Green infrastructure captures, absorbs, and reduces runoff; filters stormwater, protects water quality, and reduces erosion, while also advancing the City’s broader goals of water conservation and the integration of nature into the urban environment.
The contracts replace a contract expiring on February 18, 2026. Requested authorization is based on historical spending and departmental estimates of future needs. The recommended contractors are not the current provider for these services. One of the recommended contractors is MDB certified by the City.
If these contracts are not secured, the City will not have a reliable source for installing and maintaining green stormwater infrastructure resulting in increased property damage from runoff and flooding, as well as reduced public access to green spaces.
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Contract Details: |
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Contract Term |
Length of Term |
Contract Authorization |
|
Initial Term |
1 year |
$919,000 |
|
Optional Extension 1 |
1 year |
$924,000 |
|
Optional Extension 2 |
1 year |
$927,000 |
|
Optional Extension 3 |
1 year |
$930,000 |
|
Optional Extension 4 |
1 year |
$930,000 |
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Total |
5 years |
$4,630,000 |
Note: Contract Authorization amounts are based on the City’s estimated annual usage.