Posting Language
Title
Authorize a contract for the Wastewater Line Renewal and Spot Rehab Service Indefinite Delivery/ Indefinite Quantity (2026 to 2028) Contract for Austin Water with Santa Clara Construction, LTD., in the amount of $3,200,000 for an initial 1-year term and up to two one year extension options, for a total contract amount not to exceed $9,600,000. Funding: $3,200,000 is available in the Capital Budget of Austin Water. Funding for the extension options is contingent upon available funding in future budgets.
Body
Lead Department
Austin Financial Services.
Managing Department
Austin Water.
Amount and Source of Funding
Funding is available in the Capital Budget of Austin Water.
Funding for the extension options is contingent upon available funding in future budgets.
Purchasing Language:
Austin Financial Services issued an Invitation for Bids solicitation IFB 6100 CLMC1127 for these services. The solicitation was issued on June 30th, 2025, and closed on July 31st, 2025. Of the six bids received, the recommended contractor submitted the lowest responsive bid. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s website. This information can currently be found at: https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=142619.
MBE/WBE:
This contract will be awarded in compliance with City Code Chapter 2-9A (Minority-Owned and Women-Owned Business Enterprise Procurement Program) by meeting the goals with 6.46% MBE and 1.27% WBE participation.
For More Information:
Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation.
Council Committee, Boards and Commission Action:
September 17, 2025 - Recommended by the Water and Wastewater Commission on an 8-0 vote with three absences.
Additional Backup Information:
This contract is for the repair and replacement of deteriorated wastewater mains throughout the City’s system as needed, including performing emergency repairs on wastewater mains and the wastewater collection system. In general, projects are larger or more complex than Austin Water crews can complete, but too small, isolated, or time sensitive to competitively bid as individual construction contracts.
This is an Indefinite Delivery/Indefinite Quantity (IDIQ) contract which provides for an indefinite quantity of services for a fixed time, usually an initial term with extension options. They are commonly used when precise quantities of supplies or services, above a specified minimum, cannot be determined. IDIQ contracts help streamline the contract process and service delivery and allow the City the flexibility to add work as needs arise or change. As each project is defined, a specific work assignment will be assigned to the contractor who will complete the scope of work for the unit prices included in the contract. Work deadlines will be established for each work assignment.
The wastewater collection system is essential for conveying wastewater to the treatment plants. Due to growth in Austin and deterioration from the harsh wastewater environment, existing collection system assets require repair and replacement. This project is for the repair and replacement of deteriorated wastewater mains and accessories and the IDIQ method of contract delivery allows flexibility to address issues within the collection system, including emergencies. This contract will help prevent and respond to sanitary sewer overflows and minimize environmental impacts before and during emergencies. This contract will cover the period of Fiscal Year 2026 to Fiscal Year 2028.
The base bid was used to identify and determine the lowest responsive bidder and to determine contract unit prices for each bid item.
This request allows for the execution of a contract with Santa Clara Construction, Ltd., for an initial term of one year with two one-year extension options. However, if funds for the initial term are expended staff may accelerate the extension options, but in no event will exceed the total contract amount. The extension options are subject to the agreement of both parties.
This construction contract is critical to the maintenance and emergency repairs of the wastewater collection system.
This project will be located City wide in all Districts.