Posting Language
Title
Ratify a contract for engineering services for Ladybird Lake-Canterbury at Mildred Street and Utility Improvements project for Capital Delivery Services with Halff Associates, Inc., in an amount not to exceed $855,767. Funding: $667,498 was available in the Capital Budget of Watershed Protection Department and $188,269 was available in the Capital Budget of Austin Water.
Body
Lead Department
Financial Services Department.
Managing Department
Capital Delivery Services.
Amount and Source of Funding
Funding in the amount of $667,498 was available in the Capital Budget of Watershed Protection Department.
Funding in the amount of $188,269 was available in the Capital Budget of Austin Water.
Purchasing Language:
Ratification.
MBE/WBE:
This contract is exempt from the City Code Chapter 2-9A (Minority-Owned and Women-Owned Business Enterprise Procurement Program); therefore, no goals were established.
For More Information:
Direct questions regarding this Recommendation for Council Action to the Financial Services Department – Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500.
Additional Backup Information:
The requested action is for Council to ratify the contract with Halff Associates, Inc., for the engineering services necessary for the Ladybird Lake-Canterbury at Mildred Street and Utility Improvement Project, the construction of which was procured under authority of Section 252.022(a)(2) of the Texas Local Government Code as a procurement necessary to protect or preserve the public health and safety of the citizens of Austin. While state law does not call for the competitive procurement of engineering services through Chapter 252 of the Local Government Code, the City typically procures engineering practices through the issuance of a formal request for qualifications. In this instance Halff Associates, Inc. was selected based on their qualifications, but not through formal solicitation through a request for qualifications. The emergency nature of the repair work described below necessitate the emergency procurement of engineering services for the Project.
The general project scope for Halff Associates, Inc., included design services for the rehabilitation for storm drain, water utilities and the roadway along Mildred and Canterbury Streets from Willow Street to Metz Park. The project length along the roadway alignment was approximately 800 feet. Project activities included excavation in coordination with the alignment of the storm drain and additional utility work identified by the Watershed Protection Department and Austin Water. These activities were needed to upgrade or renew their systems within the project area. Also, the roadway subgrade and surface were reconstructed between both curb lines.
This project was performed under emergency affidavit declaration to expedite the procurement and restore public safety of the right-of-way as quickly as possible. In July 2020, Austin Water dispatched crews to a waterline break on Mildred Street between Canterbury Street and Willow Street. The incident also included failure and collapse of the roadway at the break location. Sinkholes appeared near the intersection of Mildred and Canterbury, and differential settling of the pavement became evident along the linear alignment of an existing 6’x9’ storm drain box. The emergency contract was executed in November 2020 and completed in 2023, prior to council action.
This project is located within zip code 78702 (District 3).