Posting Language
Title
Authorize a contract for emergency mass notification equipment and notification software services for the Communications and Technology Management with Honeywell International, Inc. dba Honeywell Int’l or US Digital for an initial term of one year with up to four 1-year extension options in an amount not to exceed $114,000. Funding: $86,000 is available in the Capital Budget of the Communications and Technology Management Department. Funding for the remaining contract term is contingent upon available funding in future budgets.
Body
Lead Department
Financial Services Department.
Client Department(s)
Communications and Technology Management.
Fiscal Note
Funding in the amount of $86,000 is available in the Capital Budget of the Communications and Technology Management.
Funding for the remaining contract term is contingent upon available funding in future budgets.
Purchasing Language:
Multiple cooperative purchase programs were reviewed for these goods and services. The Financial Services Department and the Communications and Technology Management have determined this contractor best meets the needs of Communications and Technology Management to provide these goods and services required for the City.
MBE/WBE:
Cooperative Agreement contracts are exempt from the City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program); therefore, no subcontracting goals were established.
For More Information:
Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500.
Additional Backup Information:
This contract will replace the current system that is at end of life for the emergency mass notification equipment and software system for the Communications and Technology Management department. This system is utilized for integration with the community’s computer-aided dispatch system, enabling automated and instantaneous delivery of incident details to fire stations and to provide a resilience system at the backup center.
The Houston-Galveston Area Council is a cooperative purchasing association recognized under Texas procurement statutes. Cooperative associations, themselves or using a lead government, competitively solicit and award contracts that are eligible for use by other qualified state and local governments. Due to their substantial volumes, larger than any one government could achieve independently, cooperative contracts routinely include superior terms, conditions, and pricing. Use of cooperative contracts also results in lower administrative costs and time savings.
A delay in contract approval could impact the City’s ability to maintain radio frequency fire station alerting.
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Contract Details: |
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Contract Term |
Length of Term |
Contract Authorization |
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Initial Term |
1 year |
$86,000 |
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Optional Extension 1 |
1 year |
$7,000 |
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Optional Extension 2 |
1 year |
$7,000 |
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Optional Extension 3 |
1 year |
$7,000 |
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Optional Extension 4 |
1 year |
$7,000 |
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Total |
5 years |
$114,000 |
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Note: Contract Authorization amounts are based on the City’s estimated annual usage. |