Posting Language
Title
Authorize a contract for construction services for the 2025 Facilities - Emergency and Lift Station - Indefinite Delivery/Indefinite Quantity Project for Austin Water with Rangeline Utility Services, LLC, in the amount of $7,000,000 for an initial term of one year with up to two one-year extension options for a total contract amount not to exceed $21,000,000. Funding: $7,000,000 is available in the Capital Budget of Austin Water.
Body
Lead Department
Financial Services Department.
Managing Department
Austin Water.
Amount and Source of Funding
Funding is available in the Capital Budget of Austin Water.
Funding for the extension options is contingent upon available funding in future budgets.
Purchasing Language:
The Financial Services Department issued an Invitation for Bids solicitation IFB 6100 CLMC1080 for these services. The solicitation was issued on January 6, 2025, and closed on February 13, 2025. Of the two offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=141594.
MBE/WBE:
This contract will be awarded in compliance with City Code Chapter 2-9A (Minority-Owned and Women-Owned Business Enterprise Procurement Program) by meeting the goals with 5.37% MBE and 2.52% WBE participation.
For More Information:
Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation.
Council Committee, Boards and Commission Action:
April 16, 2025 - To be reviewed by the Water and Wastewater Commission.
Additional Backup Information:
A previous contract was developed to support facility needs such as emergency response services as well as non-emergency improvements for components of the Austin Water system. That contract was approved by Council in 2014 and has been completed and fully expended. This project is the fourth sequence of contracts to deliver emergency and lift station services and this contract will be used by Austin Water Facility Engineering to address facility emergencies and maintain lift stations. The work includes but is not limited to emergency on-call response, operations support, and the rehabilitation of existing facilities. The contractor will provide on-call or emergency response services to repair and/or replace components of the system due to maintenance, failure, etc.
This is an Indefinite Delivery/Indefinite Quantity (IDIQ) contract which provides for an indefinite quantity of services for a fixed time, usually an initial term with extension options. They are commonly used when precise quantities of supplies or services, above a specified minimum, cannot be determined. IDIQ contracts help streamline the contract process and service delivery and allow the City flexibility to add work as needs arise or change. As each project is defined, a specific work assignment will be provided to the contractor who will complete the scope of work for the unit prices included in the contract. Work deadlines will be established for each work assignment.
The scope of the contract consists of providing emergency on-call response, operations support, and the repair and/or rehabilitation of existing lift station facilities and the distribution system.
The base bid was used to identify and determine the lowest responsive bidder and to determine contract unit prices for each bid item.
This request allows for the execution of a contract with Rangeline Utility Services, LLC for an estimated period of one year with two one-year extensions. However, if funds for the initial term are expended staff may accelerate the extension options, but in no event will exceed the total contract amount. The extension options are subject to the agreement of both parties.
The previous contract authorization has been completely allocated and any delay in execution could have an immediate impact on Austin Water’s ability to complete the work needed at lift stations and to respond timely to failures at critical facilities.
This project will be located City wide in all Districts.