Posting Language
Title
Ratify a contract amendment for engineering services for the Engineering Services for Electric Service Delivery contract for Austin Energy with Stanley Consultants, Inc., in the amount of $2,000,000 for a revised total contract amount not to exceed $9,500,000. Funding: $2,000,000 was available in the Operating Budget of Austin Energy.
Body
Lead Department
Austin Financial Services.
Managing Department
Austin Energy.
Fiscal Note
Funding was available in the Fiscal Year 2024-2025 Operating Budget of Austin Energy.
Procurement Language:
Ratification.
MBE / WBE:
This contract was awarded in compliance with City Code 2-9A (Minority-Owned and Women-Owned Business Enterprise Procurement Program). Current participation to date is 13.58% MBE and 12.47% WBE.
Prior Council Action:
November 1, 2018 - Council approved a professional service agreement with Stanley Consultants, Inc. for Engineering Services for Electric Service Delivery.
For More Information:
Direct questions regarding this Recommendation for Council Action to Austin Financial Services - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500.
Additional Backup Information:
On November 1, 2018, Council approved the negotiation and execution of a professional services agreement (PSA) with Stanley Consultants Inc., in an amount not to exceed $7,500,000. Services provided through this contract have included turnkey project and construction drawing packages, as well as engineering, technical and drafting personnel to augment Austin Energy staff at Austin Energy work spaces.
Additional anticipated services included, but were not limited to the following:
• Transmission Design
• Substation Design
• Relay Design
• System Protection and Control Design
• Planning Analysis
• Distribution Design
• Equipment and Materials Analysis
• Construction Materials Testing and Geotechnical Engineering Services
• Civil Engineering
• Surveying and Right-of-Way and Siting Services
The City’s financial system required a temporary increase to the Master Agreement’s Not To Exceed amount (NTE) to process Delivery Orders/Work Authorizations. Due to the error, the NTE remained at the higher temporary amount, which allowed additional Delivery Order/Work Authorization to be issued above the authorized NTE. Specifically, the error required a temporary increase to the Master Agreement NTE to allow Delivery Orders/Work Authorizations to be processed. This increase was intended to be reversed upon completion of each Delivery Order/Work Authorization. The reversal was completed successfully on the first occurrence, but was not completed on the second occurrence, leaving the Master Agreement NTE $2M above the authorized amount. As a result, additional Delivery Orders/Work Authorizations were subsequently processed at the elevated amount. This ratification corrects the total contract amount to reflect the Delivery Orders/Work Authorizations that were processed and completed during this period.