Posting Language
Title
Authorize negotiation and execution of amendments to the professional services agreements for engineering services, for Austin Energy, for the Austin Energy Staff Augmentation, Engineering, and Related Engineering Services for Electric System Engineering and Technical Services Rotation List with the following two firms: HDR Engineering, Inc., and Allegis Group Holdings, Inc., in the amount of $22,500,000 for total contract amounts not to exceed $70,875,000. Funding: Funding is available in the Capital Budget of Austin Energy.
Body
Lead Department
Financial Services Department.
Managing Department
Austin Energy.
Amount and Source of Funding
Funding is available in the Capital Budget of Austin Energy.
Purchasing Language:
Two contracts were executed with two engineering firms through a qualifications-based selection process.
MBE / WBE:
This amendment will be awarded in compliance with City Code 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program). Current participation to date is 9.23% MBE and 5.64% WBE.
Prior Council Action:
September 1, 2022 - Council approved amendments to the professional services agreements with HDR Engineering, Inc., and Allegis Group Holdings, Inc., for the Austin Energy Staff Augmentation, Engineering, and Related Engineering Services for Electric System Engineering and Technical Services Rotation List.
June 10, 2021 - Council approved a professional services agreement with Allegis Group Holdings, Inc., for the Austin Energy Staff Augmentation, Engineering, and Related Engineering Services for Electric System Engineering and Technical Services Rotation List.
March 4, 2021 - Council approved professional services agreements with HDR Engineering, Inc., and POWER Engineers, Inc., for the Austin Energy Staff Augmentation, Engineering, and Related Engineering Services for Electric System Engineering and Technical Services Rotation List.
For More Information:
Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at: FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500.
Council Committee, Boards and Commission Action:
November 18, 2024 - Recommended by the Electric Utility Commission on a 9-0 vote with Commissioner Kirksey off the dais and Commissioner Chapman absent.
Additional Backup Information:
The firms on the Austin Energy Staff Augmentation, Engineering, and Related Engineering Services for Electrical System Engineering and Technical Services Rotation List serve as professional consultants, providing technical consultation and advice for the Electric System Engineering and Technical Services group of Austin Energy. Services generally include producing turnkey project and construction drawing packages, as well as providing engineering, technical and drafting personnel to augment Austin Energy workspaces. The work products produced by this contract directly help Austin Energy safely deliver clean, affordable, and reliable energy to customers. These services include, but are not limited to, the following:
• Transmission Design
• Substation Design
• Switchyard Design for Clean Energy Interconnects
• Relay Design
• Protection Design
• Planning Analysis
• Distribution Design
• Equipment and Materials Analysis
• Construction Materials Testing, Subsurface Utility Exploration, and Geotechnical Engineering Services
• Civil Engineering
• Land Surveying Services
• Right-of-Way (ROW) Appraisal and Acquisition Services
The utilization of this contract has been consistently heavy. Less than $4,000,000 out of the $48,375,000 contract authority is remaining. This Rotation List has executed an average of $1,000,000 per month of rotation list assignments over the past 12 months. Some projects require multiple phases with additional authorization for the firms to complete assignments. The current market has also created additional financial impact from a resourcing standpoint.
This additional contracting authority is required to maintain consistent engineering services for Austin Energy’s projects over the next several years. Additional funding will allow Austin Energy to retain the same consultants, providing continuous coverage for long-term projects.
A delay in approving this amendment will impact, continuous coverage delaying project schedules and hindering Austin Energy’s ability to complete projects on time.