Posting Language
Title
Authorize execution of a contract for construction services for the In-Situ Wastewater Line Renewal Program (2025-2027) Indefinite Delivery/Indefinite Quantity contract for Austin Water with Insituform Technologies, LLC, in the amount of $1,250,000 for an initial one-year term with up to two one-year extension options of $1,250,000 each for a total contract amount not to exceed $3,750,000. Funding: $1,250,000 is available in the Capital Budget of the Austin Water. Funding for the extension options is contingent upon available funding in future budgets.
Body
Lead Department
Financial Services Department.
Managing Department
Austin Water.
Amount and Source of Funding
Funding in the amount of $1,250,000 is available in the Capital Budget of the Austin Water.
Funding for the extension options is contingent upon available funding in future budgets.
Purchasing Language:
The Financial Services Department issued an Invitation for Bids solicitation IFB 6100 CLMC1071 for these construction services. The solicitation was issued on September 23, 2024, and closed on October 31, 2024. Of the two bids received, the recommended contractor submitted the lowest responsive bid. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=141597.
MBE/WBE:
This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 8.88% MBE and 1.09% WBE participation.
For More Information:
Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation.
Council Committee, Boards and Commission Action:
January 15, 2025 - To be reviewed by the Water and Wastewater Commission.
Additional Backup Information:
Austin Water’s collection system is fundamental for conveyance of wastewater to Austin Water’s treatment plants. Austin Water’s collection system is a large and complex system, consisting of approximately 3,000 miles of wastewater mains and serving approximately one million customers. Due to growth in Austin and deterioration from age and the harsh wastewater environment, existing collection system assets require on-going maintenance including repair and replacement.
This project is for the rehabilitation of deteriorated wastewater mains using the cured in place pipe (CIPP) trenchless method. Because it is trenchless, the cost and time for rehab are typically less than the conventional open cut construction method.
Indefinite Delivery/Indefinite Quantity contracts provide for an indefinite quantity of services for a fixed time, usually an initial term with extension options. They are commonly used when precise quantities of supplies or services, above a specified minimum, cannot be determined. Indefinite Delivery/Indefinite Quantity contracts help streamline the contract process and service delivery and allow the City the flexibility to add work as needs arise or change. As each project is defined, a specific work assignment will be assigned to the contractor who will complete the scope of work for the unit prices included in the contract. Work deadlines will be established for each work assignment.
The base bid was used to identify and determine the lowest responsive bidder and to determine contract unit prices for each bid item.
This request allows for the award and execution of a construction contract with Insituform Technologies, LLC, for an initial one-year term, with two optional one-year extensions. However, if funds for the initial term are expended staff may accelerate the extension options, but in no event will exceed the total contract amount. The extension options are subject to the agreement of both parties.
This construction contract is time sensitive and is a critical component of maintenance and emergency repairs to the wastewater collection system.
This project will be located City wide in all Districts.