Posting Language
Title
Authorize negotiation and execution of two contracts for special access cleaning, televising inspection, and sewer related services of sanitary sewer collection system pipes in special access areas for Austin Water with Ace Pipe Cleaning Inc. d/b/a Carylon Corp, and Hydromax USA LLC, each for an initial term of three years with two one-year extension options, for total contract amounts not to exceed $12,600,000 divided equally between the contractors or the Department may choose any contractor that is available to provide the necessary services. Funding: $2,310,000 is available in the Fiscal Year 2024-2025 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets.
Body
Lead Department
Financial Services Department.
Client Department(s)
Austin Water.
Fiscal Note
Funding in the amount of $2,310,000 is available in the Fiscal Year 2024-2025 Operating Budget of Austin Water.
Funding for the remaining contract term is contingent upon available funding in future budgets.
Purchasing Language:
The Financial Services Department issued a Request for Qualifications Statements RFQS 2200 RGW4000 for these services. The solicitation was issued on April 29, 2024, and closed on May 23, 2024. Of the five offers received, the recommended contractors submitted the best evaluated responsive offers. A complete solicitation package, including a log of offers received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=140241.
MBE/WBE:
This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established.
For More Information:
Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation.
Council Committee, Boards and Commission Action:
November 13, 2024 - To be reviewed by the Water and Wastewater Commission.
Additional Backup Information:
The wastewater collection system includes over 2,950 miles of piping throughout the City that transports wastewater from residences and businesses to the City’s wastewater treatment plants. In accordance with best management practices, existing collection system assets require on-going maintenance and inspection. This contract will provide special access cleaning, televising inspection, and sewer related services of sanitary sewer collection system pipes that range from 4-inches to 60-inches in diameter in special access areas throughout the City. This contract includes cleaning and inspection of wastewater mains, inspection of wastewater manholes, and trenchless point repairs in the wastewater collection system.
The location of the assets in special access areas will typically be outside of the Right of Way, in creeks, backyard easements, or other areas that have historically been difficult to access.
The cleaning process includes removing sludge, roots, grease, grit, solids, and other debris from the wastewater pipes and adjacent manholes. The contractor will remove the debris from the collection system, preventing it from traveling downstream. The inspection process involves televising cleaned sewer mains and inspecting manholes and coding defects in the mains and manholes. Austin Water uses the inspection data collected to prioritize capital improvement projects and schedule repairs.
This is a new contract. The requested authorization amount was determined by departmental estimates, historical spend, and forecasted usage.
An evaluation team with expertise in this area evaluated the offers and scored Ace Pipe Cleaning Inc. d/b/a Carylon Corp, and Hydromax USA LLC, as the most qualified to provide these services based on project experience & references, team structure, equipment, and software capabilities.
A delay in contract approval could impact the City’s ability to maintain the wastewater collection system and meet the inspection goals of the Texas Commission on Environmental Quality.