Posting Language
Title
Authorize a revenue contract for the cutting, baling and sale of hay for Austin Water with Allen Lee Click d/b/a Allen Click, for an initial term of one year, with up to four one-year extension options for an estimated revenue of $1,000,000. Funding: This item is projected to result in annual revenue of $250,000 in the Operating Budget of Austin Water.
Body
Lead Department
Austin Financial Services.
Client Department(s)
Austin Water.
Fiscal Note
This item is projected to result in annual revenue of $250,000 in the Operating Budget of Austin Water.
Procurement Language:
Austin Financial Services issued an Invitation for Bids (IFB) 2200 MHR1015 for these services. The solicitation was published on December 22, 2025, and closed on January 29, 2026. Of the three offers received, the bid submitted by the recommended contractor was the highest responsive bid received. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s website. This information can currently be found at <https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=143588>.
MBE/WBE:
This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established.
For More Information:
Direct questions regarding this Recommendation for Council Action to Austin Financial Services - Central Procurement at: FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation.
Board and Commission Action:
April 15, 2026 - Recommended by the Water and Wastewater Commission on a 9-0 vote with one absence.
Additional Backup Information:
The contract will provide farming services for the production and harvesting of hay at the Hornsby Bend Biosolids Management Plant. The Hornsby Bend Biosolids Management Plant processes biosolids from Austin Water’s wastewater treatment plants into compost. A treated liquid stream from this process is used to irrigate hay fields onsite. Harvesting the hay removes nutrients from the wastewater, supports compliance with the facility’s Texas Commission on Environmental Quality (TCEQ) operating permit, and allows the harvested hay to be beneficially reused.
The contract will replace an existing contract that expired on November 10, 2025. Quantities and amounts were determined by using departmental estimates, historical quantities, and forecasted usage. The recommended contractor is the current provider for these services.
Austin Water does not possess the equipment, staffing, or agricultural expertise to perform the services internally, and fields may not be harvested as required, which could result in permit violations if the City is unable to secure a contract.