Posting Language
Title
Authorize an amendment to a contract for continued information technology networking platform licenses, maintenance, and support, which provides service delivery, management, workflow, disaster recovery for servers, and storage hardware resources for all City departments, with FreeIt Data Solutions, to increase the amount by $2,400,000 for a revised total contract amount not to exceed $4,076,000. Funding: $2,376,000 is available in the Operating Budget of various City departments. Funding for the remaining contract term is contingent upon available funding in future budgets.
Body
Lead Department
Austin Financial Services.
Client Department(s)
All City Departments.
Fiscal Note
Funding in the amount of $2,376,000 is available in the Fiscal Year 2026-2027 Operating Budget of various City Departments.
Funding for the remaining contract term is contingent upon available funding in future budgets.
Procurement Language:
Contract Amendment.
MBE/WBE:
Cooperative Agreement contracts are exempt from the City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program); therefore, no subcontracting goals were established.
Prior Council Action:
September 12, 2024 - Council approved a contract with Freeit Data Solutions Inc. for information technology networking platform licenses, maintenance, and support.
For More Information:
Direct questions regarding this Recommendation for Council Action to Austin Financial Services - Central Procurement at: FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500.
Additional Backup Information:
The amendment will provide continued licensing, maintenance, and support services for the Arista information technology (IT) networking platform which provides service delivery, management, workflow, disaster recovery for servers, and storage hardware resources for various City departments. The platform provides access to current software and security patches and around-the-clock contractor support to help protect City resources and data, while improving the stability, efficiency, and scalability of IT infrastructure. The additional authority will allow Austin Energy Control Engineering (CE) to establish a strategy for reducing supply chain risk regarding both availability and financial impacts.
Austin Energy CE is responsible for several critical infrastructure system functions, including managing the distribution grid and supporting customer-facing applications responsible for outage restoration status tracking and communication, providing the capability to monitor and control the transmission and distribution electrical grid, and providing advanced engineering applications that allow staff to analyze data and make operational decisions. Its automated functions enhance distribution system reliability and operational efficiency by managing outages and coordinating field crew assignments. The estimated quantities are based on the Arista licensing, maintenance, and support services needed to support these critical systems during the remaining term of this contract.
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Contract Details: |
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Contract Term |
Length of Term |
Contract Authorization |
Requested Additional Authorization |
Revised Total Authorization |
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Initial Term |
3 years |
$1,600,000 |
|
$1,600,000 |
|
Contract Amendment |
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$76,000 |
|
$76,000 |
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Proposed Amendment |
|
|
$2,400,000 |
$2,400,000 |
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Total |
3 years |
$1,676,000 |
$2,400,000 |
$4,076,000 |
Note: Contract Authorization amounts are based on the City’s estimated annual usage.