Posting Language
Title
Authorize a contract for athletic fields maintenance for Austin Parks and Recreation with Texas Multi-Chem, Ltd. for an initial term of two years in an estimated amount of $650,000 with up to three one-year extension options each in an estimated amount of $325,000 for a total contract amount not to exceed $1,625,000. Funding: $325,000 is available in the Fiscal Year 2026-2027 Operating Budget of Austin Parks and Recreation. Funding for the remaining contract term is contingent upon available funding in future budgets.
Body
Lead Department
Austin Financial Services.
Client Department(s)
Austin Parks and Recreation.
Fiscal Note
Funding in the amount of $325,000 is available in the Fiscal Year 2026-2027 Operating Budget of Austin Parks and Recreation. Funding for the remaining contract term is contingent upon available funding in future budgets.
Procurement Language:
Austin Financial Services issued an Invitation for Bids solicitation IFB 8600 MAS1009 for these services. The solicitation was published on June 15, 2026, and closed on July 21, 2026. Of the six offers received, the bid submitted by the recommended contractor was the lowest responsive bid received. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=143424.
MBE/WBE:
This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established.
For More Information:
Direct questions regarding this Recommendation for Council Action to Austin Financial Services - Central Procurement at: FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation.
Additional Backup Information:
This contract is for year-round maintenance of athletic and general multi-use fields at various recreation centers. The department provides mowing and irrigation at these sites but does not have sufficient staffing and equipment to maintain turf and infields at industry standards. This contract is intended to address deferred maintenance and provide regular care to ensure safe, playable, and visually appealing surfaces for all users. Tasks include grading and leveling infield surfaces; top dressing and field leveling; applications for weed, pest, and disease control; fertilizer application; aeration; and grass reseeding.
This is a new contract. The requested authorization amounts for this contract were determined using departmental estimates and historical spend.
If the contract is not approved, Austin Parks and Recreation will be unable to maintain their recreation center athletic fields at a safe and playable level.
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Contract Details: |
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Contract Term |
Length of Term |
Contract Authorization |
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Initial Term |
2 years |
$650,000 |
|
Optional Extension 1 |
1 year |
$325,000 |
|
Optional Extension 2 |
1 year |
$325,000 |
|
Optional Extension 3 |
1 year |
$325,000 |
|
Total |
5 years |
$1,625,000 |
Note: Contract authorization amounts are based on the City’s estimated annual usage and may be more or less in the initial term and in each exercised optional extension; however, the total contract amount will not exceed $1,625,000.