Posting Language
Title
Authorize five contracts for electrical repairs and related services for all City Department with Alterman, Inc.; Elk Electric, Inc.; J.S. Electric, Inc.; JM Engineering, LLC; and Prism Electric, Inc. for an initial term of two years with up to three 1-year extension options in an amount not to exceed $62,484,000. Funding: $2,082,800 is available in various City departments operating budgets, funding for the remaining contract term is contingent upon available funding in future budgets.
Body
Lead Department
Financial Services Department.
Client Department(s)
All City Departments.
Fiscal Note
Funding in the amount of $2,122,000 is available in the Fiscal Year 2025-2026 Operating Budget of various City departments.
Funding for the remaining contract term is contingent upon available funding in future budgets.
Purchasing Language:
The Financial Services Department issued a Request for Proposals solicitation RFP 5000 MAS3005 for these services. The solicitation was issued on December 9, 2024, and closed on January 14, 2025. Of the 12 offers received, the recommended contractors submitted the best evaluated responsive offers. A complete solicitation package, including a log of offers received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=141784 .
MBE/WBE:
This solicitation will be awarded in compliance with City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established.
For More Information:
Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at: FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation.
Additional Backup Information:
These contracts will provide a continuous and reliable source for electrical services on an as-needed basis for over 300 City facilities. These contracts will support City technicians and facility maintenance staff with commercial and industrial electrical installation, repairs, troubleshooting, inspections, and related services.
These contracts will replace existing contracts, which will expire August 14, 2025. Requested authorization is based on historical spending and departmental estimates of future needs.
Three of the recommended contractors are the current providers for these services. J.S. Electric is certified as a Minority/Women/Disadvantaged Owned Business, a Small Business Enterprise, and a Historically Underutilized Business.
An evaluation team with expertise in this area evaluated the offers and scored Alterman, Inc.; Elk Electric, Inc.; J.S. Electric, Inc.; JM Engineering, LLC; and Prism Electric, Inc. as the best to provide these services based on applicable company and personnel experience, technical program and proposed solution, pricing, local business preference, and small business preference.
A delay in contract approval could impact maintenance schedules for electrical systems in City facilities.