Posting Language
Title
Authorize a contract for Water and Wastewater Facilities Indefinite Delivery Indefinite Quantity for Austin Water with RUTS Construction, LLC in the amount of $7,000,000 for a one year term with up to two 1-year extension options of $7,000,000 each for a total contract amount not to exceed $21,000,000. Funding: $7,000,000 is available in the Capital Budget of Austin Water. Funding for the remaining contract terms is contingent upon available funding in future budgets.
Body
Lead Department
Austin Financial Services.
Managing Department
Austin Capital Delivery Services.
Fiscal Note
Funding is available in the Capital Budget of Austin Water.
Funding for the extension options is contingent upon available funding in future budgets.
Procurement Language:
Austin Financial Services issued an Invitation for Bids solicitation IFB 6100 CLMC1146 for these services. The solicitation was issued on February 16, 2026, and closed on March 26, 2026.
Of the two offers received, the bid submitted by the recommended contractor was the lowest responsive bid received. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=143450.
MBE / WBE:
This contract will be awarded in compliance with City Code Chapter 2-9A (Minority-Owned and Women-Owned Business Enterprise Procurement Program) by meeting the goals with 6.12% MBE and 0.77% WBE participation.
For More Information:
Direct questions regarding this Recommendation for Council Action to Austin Financial Services - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the
solicitation.
Council Committee, Boards and Commission Action:
July 15, 2026 - Recommended by the Water and Wastewater Commission on an 8-0 vote, with three absences.
Additional Backup Information:
This project is the fourth sequence of contracts to deliver Water & Wastewater Facilities contract execution which will be used and managed by Austin Water to address facility emergencies and projects.
This is an Indefinite Delivery/Indefinite Quantity (IDIQ) contract which provides for an indefinite quantity of services for a fixed time, usually an initial term with extension options. They are commonly used when precise quantities of supplies or services, above a specified minimum, cannot be determined. IDIQ contracts help streamline the contract process and service delivery and allow the City the flexibility to add work as needs arise or change. As each project is defined, a specific work assignment will be assigned to the contractor who will complete the scope of work for the unit prices included in the contract. Work deadlines will be established for each work assignment.
The work consists of the following services, including but not limited to emergency on call response, operations support, and projects at existing facilities. The contractor will work on projects and provide on-call and emergency response service to repair and replace components at facilities. Operations support will provide support services to the City of Austin Operations Staff on an as-needed basis.
The base bid was used to identify and determine the lowest responsive bidder and to determine contract unit prices for each bid item.
This request allows for the execution of a contract with RUTS Construction, LLC for an estimated period of one year with two, one-year extensions. However, if funds for the initial term are expended staff may accelerate the extension options, but in no event will exceed the total contract amount. The extension options are subject to the agreement of both parties.
The previous contract authorization has been completely allocated and any delay in execution could have immediate impacts on Austin Water’s ability to complete the work needed at facilities and to respond timely to emergency failures.
There will be no traffic impact to the public as all the work will be within Austin Water facilities.
This project will be located City wide in all Districts.