Posting Language
Title
Authorize an amendment to a contract for the 2020 Bond Traffic and Pedestrian Signals - Installation and Maintenance - Indefinite Delivery/Indefinite Quantity contract for the Transportation and Public Works Department with EAR Telecommunications, LLC, to increase the amount by $1,250,000 for a revised total contract amount not to exceed $6,250,000. Funding: $1,250,000 is available in the Capital Budget of the Transportation and Public Works Department.
Body
Lead Department
Financial Services Department.
Managing Department
Transportation and Public Works Department.
Amount and Source of Funding
Funding is available in the Capital Budget of the Transportation and Public Works Department.
Purchasing Language:
Contract Amendment.
MBE/WBE:
This contract was awarded in compliance with City Code 2-9A (Minority-Owned and Women-Owned Business Enterprise Procurement Program). Current participation to date is 100.00% MBE.
Prior Council Action:
September 21, 2023 - Council approved a contract with EAR Telecommunications LLC for the 2020 Bond Traffic and Pedestrian Signals - Installation and Maintenance Indefinite Delivery/Indefinite Quantity contract with total contract authority not to exceed $5,000,000.
For More Information:
Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500.
Additional Backup Information:
The 2020 Bond Traffic and Pedestrian Signals-Installation and Maintenance Indefinite Delivery/Indefinite Quantity (IDIQ) project consists of providing the following services, including but not limited to the labor, materials, equipment, tools, construction equipment, and other facilities and services necessary for proper execution, testing, and completion of the installation of traffic and pedestrian signals or the maintenance of such infrastructure.
The contract is an IDIQ contract. It provides an indefinite quantity of services for a fixed time, usually an initial term with extension options. They are commonly used when precise quantities of supplies or services, above a specified minimum, cannot be determined. IDIQ contracts help streamline the contract process and service delivery and allow the City the flexibility to add work as needs arise or change. As each project is defined, a specific work assignment will be given to the contractor who will complete the scope of work for the unit prices included in the contract. Work deadlines will be established for each work assignment.
This IDIQ contract includes engineered specifications for the timely maintenance of existing traffic signals and pedestrian hybrid beacons (PHBs) as well as modifications to existing traffic signals and PHBs as identified. Each work order for work will be accompanied by detail showing the location of the equipment to be installed. The base bid was used to identify and determine the lowest responsive bidder and to determine contract unit prices for each bid item.
This amendment allows for additional planned work assignments until additional contracts are executed. A delay in issuing this amendment may affect the delivery of critical improvements in Austin and impact the Mobility component of the 2020 Mobility Bond.
This project is located at various locations within the City limits.