Posting Language
Title
Authorize a contract for sign face materials for Austin Transportation and Public Works with Vulcan Inc. dba Vulcan Aluminum, Vulcan Signs, Vulcan Metal Stampings, for an initial term of two years with up to three 1-year extension options in an amount not to exceed $450,000. Funding: $60,000 is available in the Fiscal Year 2025-2026 Operating Budget of Austin Transportation and Public Works. Funding for the remaining contract term is contingent upon available funding in future budgets.
Body
Lead Department
Austin Financial Services.
Client Department(s)
Austin Transportation and Public Works.
Fiscal Note
Funding in the amount of $60,000 is available in the Fiscal Year 2025-2026 Operating Budget of Austin Transportation and Public Works.
Funding for the remaining contract term is contingent upon available funding in future budgets.
Procurement Language:
Austin Financial Services issued an Invitation for Bids solicitation IFB 6200 DCG1025REBID for these goods. The solicitation was published on August 11, 2025, and closed on September 23, 2025. Of the two offers received, the bid submitted by the recommended contractor was the lowest responsive bid received. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=143054 .
MBE/WBE:
This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the goods required for this solicitation, there were no subcontracting opportunities therefore, no subcontracting goals were established.
For More Information:
Direct questions regarding this Recommendation for Council Action to Austin Financial Services - Central Procurement at: FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation.
Additional Backup Information:
This contract will provide sign face materials for Austin Transportation and Public Works. The sign face materials will be utilized by the City sign program for the fabrication of traffic signs. Sign face materials are designed to be applied to aluminum substrates and provide long-term retroreflectivity and durability. These traffic signs provide for the orderly movement of all road users on streets, highways, bikeways, and private roads open to public travel. Safe and efficient roadways are a benefit to the health and viability of the community. The Federal Manual of Uniform Traffic Control Devices mandates that all traffic signs must maintain a minimum level of retro reflectivity to ensure adequate visibility at night.
This contract replaces an existing contract that expired September 18, 2025. The requested authorization was determined using departmental estimates and historical spending. The recommended contractor is not the current provider for these goods.
If a contract is not secured, the City’s ability to meet vital timelines to install and maintain traffic signs would be affected, resulting in the City being out of compliance with Federal regulations.
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Contract Details: |
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Contract Term |
Length of Term |
Contract Authorization |
|
Initial Term |
2 years |
$180,000 |
|
Optional Extension 1 |
1 year |
$90,000 |
|
Optional Extension 2 |
1 year |
$90,000 |
|
Optional Extension 3 |
1 year |
$90,000 |
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Total |
5 years |
$450,000 |
Note: Contract Authorization amounts are based on the City’s estimated annual usage.