Posting Language
Title
Authorize negotiation and execution of eleven professional services contracts for engineering services for the 2024 Large Scale Water and Wastewater Pipeline Engineering Services Rotation List, for Austin Water and to be managed by Capital Delivery Services, with Parsons Water & Infrastructure, Inc.; Jacobs Engineering Group, Inc.; Lockwood Andrews & Newnam, Inc.; Cobb Fendley & Associates, Inc.; CP&Y, Inc. d/b/a STV Infrastructure; CAS Consulting & Services, Inc.; Miller Gray, LLC; Black & Veatch Corporation; Stantec Consulting Services, Inc.; AECOM Technical Services, Inc.; and Pape-Dawson Consulting Engineers, LLC; for total contract amounts not to exceed $48,000,000, divided among the firms. Funding: $48,000,000 is available in the Austin Water’s Capital Budget.
Body
Lead Department
Financial Services Department.
Managing Department
Capital Delivery Services.
Amount and Source of Funding
Funding is available in the Capital Budget of Austin Water.
Purchasing Language:
The Financial Services Department issued a Request for Qualifications solicitation RFQS 6100 CLMP377 for these services. The solicitation was issued on July 17, 2024, and closed on September 11, 2024. Of the 35 responses received, the recommended contractors submitted the best evaluated response. A complete solicitation package, including a log of the responses received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=140804.
MBE / WBE:
Note: These contracts will be awarded in compliance with City Code Chapter 2-9A (Minority-Owned and Women-Owned Business Enterprise Procurement Program) by meeting the goals with 14.5% MBE and 13.0% WBE participation.
For More Information:
Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at: FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation.
Council Committee, Boards and Commission Action:
January 15, 2025 - Recommended by the Water and Wastewater Commission on an 8-0 vote with Commissioners Penn and Pandurangi recusing and one vacancy
Additional Backup Information:
As a standard business practice, the City routinely engages the services of professional engineering firms to perform analysis, design, and support services associated with construction or improvement of City capital assets. Rotation list contracting allows the City to always have a group of qualified consultants available to perform a specific type of recurring work in a timely manner to meet the project and operational needs of the City.
Prior to issuing, this solicitation was reviewed by the City’s Rotation List Advisory Committee, which is made up of staff from the Financial Services Department - Central Procurement, Capital Procurement, the Small and Minority Business Resource Department, Transportation and Public Works Department, and other user departments. The total authorization amount, the number of firms to be recommended for selection, and the authorization amount per firm were discussed and reviewed by the Committee. Capital Procurement expects that user departments will require these services to meet current and future engineering services needs.
These projects will require external engineering services to properly plan, evaluate, design, and implement large construction pipeline projects throughout the City. The City currently has a Large Diameter Water and Wastewater Pipeline rotation list agreement with 11 firms to provide engineering services for Austin Water. It is anticipated that the contracting authority for the existing rotation list will be exhausted in the near future.
The selected firms will provide planning, studies, feasibility engineering, preliminary engineering, design, construction, project delivery support, and other engineering services as necessary for any of the projects that are identified as part of the Austin Water Capital, Operation, and Maintenance Budgets. Large construction pipeline projects under this rotation list will generally range in total project cost from $1,000,000 to $8,000,000.
Public impact from recurring projects on this rotation list will be assessed during design and construction phases.
A delay in establishing the 2024 Large Scale Engineering Rotation List would negatively impact future Water and Wastewater pipeline projects.
This request allows for the development of contracts with each of the eleven recommended firms until financial authorization is expended. Initial project assignments will be based on the firm’s final ranking as determined during the Request for Qualifications evaluation (highest to lowest), the maximum cumulative contracted amount in comparison to the estimated task budget for that firm, and the firm’s qualifications and availability of expertise at time of project need. Per firm authorizations may be increased or decreased, through the life of the contract, based on the needs of a particular assignment and will follow the established rotation list policies and procedures. If the City is unsuccessful in negotiating a satisfactory agreement with a recommended firm(s), if a selected firm ceases practice during the contract period, or if the City elects to terminate its agreement with one of the selected firms, the remaining assignments will be assigned to the remaining firm(s) for the duration of the contract period.