Posting Language
Title
Authorize an amendment to a contract for continued ADVA hardware and software maintenance with Mercury Networks, Inc. for Communications and Technology Management, to increase the amount by $50,000 for a revised total contract amount not to exceed $978,000. Funding: $50,000 is available in Communications and Technology Management’s Operating Budget.
Body
Lead Department
Financial Services Department.
Client Department(s)
Communications and Technology Management.
Fiscal Note
Funding is in the amount of $50,000 is available in the Fiscal Year 2024-2025 Operating Budget of Communications and Technology Management.
Purchasing Language:
Contract Amendment.
MBE/WBE:
This contract was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods and services required for this contract, there were insufficient or no subcontracting opportunities; therefore, no subcontracting goals were established.
Prior Council Action:
July 28, 2022 - Council approved a contract for ADVA hardware and software maintenance with Mercury Networks, Inc.
For More Information:
Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500.
Additional Backup Information:
This contract amendment is for additional ADVA hardware and software maintenance. The City utilizes ADVA fiber optic equipment as the information technology (IT) transport infrastructure for the City’s data network. An unanticipated hardware purchase under the contract resulted in a shortfall for the fiscal year 2025 maintenance payment. Additional authority is required to ensure the advanced manufacturer support is in place for this critical IT infrastructure used by City staff to access all IT services including standard desktop office services such as email, virtual collaboration, and access to applications used to conduct City business.
The State of Texas Department of Information Resources cooperative is a cooperative purchasing association recognized under Texas procurement statutes. Cooperative associations, themselves or using a lead government, competitively solicit and award contracts that are eligible for use by other qualified state and local governments. Due to their substantial volumes, larger than any one government could achieve independently, cooperative contracts routinely include superior terms, conditions, and pricing. Use of cooperative contracts also results in lower administrative costs and time savings.
If the proposed amendment is not approved, the City risks potential service disruptions and the inability to properly maintain and replace hardware components as needed.