Posting Language
Title
Authorize execution of a contract for construction services for the St. Elmo Service Center New Austin Energy Pole Yard project with Alpha Paving Industries LLC, in the amount of $312,470, plus a $31,247 contingency, for a total contract amount not to exceed $343,717.
[Note: This contract will be awarded in accordance with City Code Chapter 2-9A (Minority-Owned and Women-Owned Business Enterprise Procurement Program) by meeting the goals with 27.06%MBE/WBE combined participation].
Body
Lead Department
Financial Services Department.
Managing Department
Austin Energy.
Fiscal Note
Funding is available in the Capital Budget of Austin Energy.
Purchasing Language:
The Financial Services Department issued an Invitation for Bids (IFB) CLMC1020 for construction services. The solicitation issued on December 4, 2023, and closed on December 21, 2023. Of the three offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website, Austin Finance Online. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=140010.
For More Information:
Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at: FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation.
Council Committee, Boards and Commission Action:
February 12, 2024 - Recommended by the Electric Utility Commission on a vote of 8-0-3 with three vacancies.
Additional Backup Information:
This project will construct an approximately 23,500 square foot new asphalt utility pole lay-down yard with new laydown concrete perimeter ribbon curbs, two new concrete driveways, new perimeter chain-link fence, and two new 24-foot wide, chain-link rolling gates. This new pole yard will be constructed at the St. Elmo Service Center, adjacent to the location of the old pole yard which will be repurposed as a City Fleet Services heavy vehicle parking lot.
Due to the potential for unknown subsurface conditions, a 10% contingency in funding has been included to allow for the expeditious processing of any change orders. A contingency is an additional amount of money added to the construction budget to cover any unforeseen construction costs associated with the project. By authorizing the additional contingency funding, Council is authorizing any change orders within the contingency amount.
All work will be on City property that is not open to the public.
A delay in contract approval could significantly impact the strategic system control operations for Austin Energy.
The contract allows 180 calendar days for completion of this project. This project is located within zip code 78744 (District 7).