Posting Language
Title
Authorize negotiation and execution of a contract for water treatment services at industrial facilities with ChemTreat, Inc., for up to five years for a total contract amount not to exceed $19,500,000.
[Note: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the goods and services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established].
Body
Lead Department
Financial Services Department.
Client Department(s)
All City Departments.
Fiscal Note
Funding in the amount of $1,950,000 is available in the Fiscal Year 2023-2024 Operating Budgets of various City departments.
Funding for the remaining contract term is contingent upon available funding in future budgets.
Purchasing Language:
The Financial Services Department issued a Request for Proposals (RFP) 1100 SMB3022 for these services. The solicitation was issued on October 30, 2023, and closed on December 19, 2023. Of the five offers received, the recommended contractor submitted the best evaluated responsive offer. A complete solicitation package, including a log of offers received, is available for viewing on the City’s Financial Services website, Austin Finance Online. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=139096.
For More Information:
Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at: FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation.
Additional Backup Information:
This contract will provide a comprehensive water treatment program for optimizing boiler water, cooling water, chilled water, and water production equipment at City facilities such as district cooling plants, power plants, and the airport. Services include reducing or eliminating scaling, corrosion, and microbial organisms, and testing for legionella bacteria. The contractor will provide equipment and a specialized chemical blend for each facility in addition to regular monitoring and testing services to maintain required chemistry levels.
These services are necessary to prevent hazardous public health issues that could potentially spread to all facilities within the district cooling networks encompassing the downtown central business district, Domain area, and Mueller redevelopment zone. These services are also necessary to optimize City equipment and prevent damage, which could result in a shutdown of operations.
An evaluation team with expertise in this area evaluated the offers and scored ChemTreat, Inc. as the best to provide these services based on experience, work plan, safety, price, local business preference, and small business preference.