Posting Language
Title
Authorize a contract for hydraulic hoses, cylinder parts, and repair services for Fleet Mobility Services Department with Capitol Bearing Service of Austin Inc. d/b/a Capitol Bearing Service, for an initial term of three years with up to two additional one-year extension options in an amount not to exceed $3,140,000. Funding: $157,000 is available in the Operating Budget of the Fleet Mobility Service Department.
Body
Lead Department
Financial Services Department.
Fiscal Note
Funding in the amount of $157,000 is available in the Fiscal Year 2024-2025 Operating budget of Fleet Mobility Service Department.
Funding for the remaining contract term is contingent upon available funding in future budgets.
Purchasing Language:
The Financial Services Department issued an Invitation for Bids solicitation IFB 7800 TJP1007REBIDA for these goods and services. The solicitation was issued on October 29, 2024, and closed on November 5, 2024. Of the three offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=141707.
For More Information:
Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at: FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation.
Additional Backup Information:
This contract will provide crucial parts and repair services, including replacement cylinders, for hydraulic systems in the City’s fleet vehicles and equipment. Refuse trucks, dump trucks, 18-wheelers, earth-moving machines, and sludge trailers all rely on these systems for their essential functions. The contractor will provide repair services to support and enhance the work performed by Fleet technicians.
The contract will replace a contract which expires September 22, 2025. The requested authorization amount is based on historical spending and departmental estimates of future needs. The recommended contractor is the current provider of these parts and services.
If a contract is not approved, the department would have to procure parts and services on an as-needed basis, which could lead to higher costs, increased operational expenses, and extended vehicle downtime.