Posting Language
Title
Authorize two contracts for metal beam guard railing and supplies for the Transportation and Public Works Department with Gordon's Specialties Inc. d/b/a GSI Highway Products and Kemo Consulting LLC d/b/a Kemo Consulting, each for an initial term of three years with up to two one-year extension options for total contract amounts not to exceed $1,194,000, divided among the contractors or staff may choose any contractor that has the available product. Funding: $162,000 is available in the Transportation and Public Works Department’s Operating Budget. Funding for the remaining contract term is contingent upon available funding in future budgets.
Body
Lead Department
Financial Services Department.
Client Department(s)
Transportation and Public Works Department.
Fiscal Note
Funding in the amount of $162,000 is available in the Fiscal Year 2024-2025 Operating Budget of Transportation and Public Works Department.
Funding for the remaining contract term is contingent upon available funding in future budgets.
Purchasing Language:
The Financial Services Department issued an Invitation for Bids solicitation IFB 6200 CSH1040 for these goods. The solicitation was issued on September 2, 2024, and closed on October 1, 2024. Of the four offers received, the recommended contractors submitted the lowest responsive offers. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=140368.
MBE/WBE:
This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the goods required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established.
For More Information:
Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation.
Additional Backup Information:
These contracts will provide guard railing and associated supplies for the installation and maintenance of City roadways. The Transportation and Public Works Department will install guard railings as part of new road construction, after accidents, and as replacements when their useful lifespan has been exhausted. The guard railings enhance public safety on City roadways in accordance with Texas Department of Transportation specifications.
These contracts replace a contract which expires February 21, 2025. The requested authorization is based on historical spending and departmental estimates of future needs. The recommended contractors are not the current providers for these goods.
A delay in contract approval could impact the City’s ability to maintain roadway safety in accordance with state specifications.