Posting Language
Title
Authorize negotiation and execution of an amendment to the agreement with Austin Independent School District to provide operation and maintenance of a case management software system in order to add one 12-month extension option to the term ending on January 31, 2026, in an amount not to exceed $15,000, and two additional 12-month extension options, each in an amount not to exceed $15,000, for a revised total amount not to exceed $195,000. Funding: $15,000 is available in the Fiscal Year 2024-2025 Austin Public Health Department’s Operating Budget. Funding for the remaining years of the agreement is contingent upon available funding in future budgets.
De
Lead Department
Austin Public Health.
Fiscal Note
Funding in the amount of $15,000 is available in the Fiscal Year 2024-2025 Austin Public Health Department’s Operating Budget. Funding for the remaining years of the agreement is contingent upon available funding in future budgets.
Prior Council Action:
March 25, 2021- Council authorized Amendment No. 6 to an interlocal agreement with Austin Independent School District (AISD) for the operation and maintenance of an integrated case management software system that tracks chronic absenteeism in order to add four 12-month extension options beginning February 1, 2021, in an amount not to exceed $15,000 each, for a revised total agreement amount not to exceed $150,000 on a 10-1 vote with Council Member Kelly voting nay.
March 12, 2015- Council authorized the negotiation and execution of an interlocal agreement with AISD for the operation and maintenance of an integrated case management software system to track and reduce chronic absenteeism, in an amount not to exceed $15,000, with five 12-month renewal options, in an amount not to exceed $15,000 each, for a total contract amount not to exceed $90,000 on a 9-1 vote with Council Member Zimmerman voting nay and Council Member Gallo absent.
For More Information:
Adrienne Sturrup, Director, 512-972-5167; Laura LaFuente, Assistant Director, 512-972-5077; Ashlee Kraus, Acting Social Services Agreements Administration Manager, 512-972-5044; Juanita Jackson, Business Process Consultant, (512) 972-6163.
Council Committee, Boards and Commission Action:
On December 19, 2014, a presentation was made to the Joint Subcommittees of AISD, the City of Austin, and Travis County to provide an update of the success of the integrated case management system at the Family Resource Centers. The Joint Subcommittee voted to continue funding the system in the amount of $15,000 per each party. In addition, the Joint Subcommittees approved a recommendation that each party would integrate sustaining funds into their annual budgeting process in the amount of $15,000 per party.
Additional Backup Information:
Chronic absenteeism continues to be a major challenge for many students in the public school system, impeding student achievement and contributing to unacceptable dropout and high school completion rates. The Joint Subcommittees of AISD, the City, and Travis County created joint task forces to address truancy and student mobility. One of the recommendations presented to the Joint Subcommittees in February 2010 was to develop an Integrated Case Management Software System Pilot Project to provide real time tracking of AISD student absenteeism, the impact of housing instability, and the effect of providing targeted services to high-risk children and their families.
The Joint Subcommittees approved a resolution in April 2010 directing staff to work together to implement the recommendations, including the software pilot program. Under this agreement, AISD used their purchasing process to obtain the software for the pilot program. The cost was allocated equally among the City, County, and AISD. The City and County participated in the development of the scope of work and the data element. The parties coordinated efforts in data gathering and sharing under this interlocal agreement throughout the term with the intent to maximize the results of the services performed and information analyzed.
|
Term |
Extension Option |
Agreement Change Amount |
Total Agreement Amount |
Not To Exceed Amount |
|
Initial |
0/5 |
n/a |
$15,000 |
$90,000 |
|
Amendment #1 |
1/5 |
$15,000 |
$30,000 |
$90,000 |
|
Amendment #2 |
2/5 |
$15,000 |
$45,000 |
$90,000 |
|
Amendment #3 |
3/5 |
$15,000 |
$60,000 |
$90,000 |
|
Amendment #4 |
4/5 |
$15,000 |
$75,000 |
$90,000 |
|
Amendment #5 |
5/5 |
$15,000 |
$90,000 |
$90,000 |
|
Amendment #6 |
6/9 |
$15,000 |
$105,000 |
$150,000 |
|
Amendment #7 |
7/9 |
$15,000 |
$120,000 |
$150,000 |
|
Amendment #8 |
8/9 |
$15,000 |
$135,000 |
$150,000 |
|
Amendment #9 |
9/9 |
$15,000 |
$150,000 |
$150,000 |
|
Amendment #10 |
n/a |
n/a |
$150,000 |
$150,000 |
|
Proposed Amendment #11 |
10/12 |
$15,000 |
$165,000 |
$195,000 |
.